Administrative Assistant in Pittsburgh, Pennsylvania at University of Pittsburgh

Administrative Assistant

The Office of the SVC and Provost (OTP) is seeking an administrative assistant to provide support for the Business Operations Team and serve as a receptionist for busy OTP suite including greeting, welcoming and directing visitors appropriately. Responsible for providing administrative support to the Business & Operations team. Tasks include scheduling meetings, making travel arrangements and submitting travel reimbursement documentation. Maintaining basic tracking reports and databases for the Business & Operations team, such as annual memberships/subscriptions, software licenses, hardware purchases, etc. Accountable for maintaining order in the conference room and cleanliness of kitchen.

This role requires strong attention to detail and organizational skills, strong communication skills, the ability to balance multiple projects, and the ability to remain adaptable to changing priorities in a fast-paced collaborative team environment. As this is a position supporting business operations, including Human Resources, the position will be expected to exercise complete discretion and maintain confidentiality. Bachelor's degree and one year of administrative experience required. Relevant experience considered in lieu of the degree.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department: Office of the SVC and Provost

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 1

Work Schedule: Monday- Friday, 8:30 a.m.- 5:00 p.m. EST

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Requested Pay Rate: 20.52

Visa Sponsorship Provided:

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable