Sr. Administrative Assistant in Houston, Texas at San Jacinto College

Sr. Administrative Assistant - Central Campus

• Provides administrative support to administrator and faculty members regarding paperwork (to include new faculty set up), run faculty loads, initial daily schedules, textbook adoptions support, order supplies, process EPAFs and leave forms P grades and class rolls.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Schedules and coordinates meetings and room reservations involving faculty members, advisory committees, industry and community partners, job fairs, information sessions, and new student orientations. Records and transcribes meeting minutes.
• Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website).
• Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
• Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned.
• Performs general office duties such as ordering inventory supplies, submitting expense reports, memos, substitute forms, and state reports, as required.
• Processes P-card statements and maintains P-card records and expenditures.
• Coordinates travel arrangements, hotel, and parking reimbursements.

• Collect and process end of course folders.
• Coordinates facilities for classroom use, including maintenance requests.
• Proctor as needed and help with recruiting development needs.
• Assist in the coordination of client service support through internal and external event operations by managing scheduling, maintenance requests, logistics, and custodial support.
• Prepare, manage, and maintain a wide range of industry correspondence, reports, and documentation in support of event management operations, e.g., Banner, data dashboards, and other institutional systems.
• Performs other duties as assigned.

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint)

• High school diploma or equivalent

• Above requirement plus one year of specialized or technical training beyond high school

• Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

• Above requirement including one or more years in a higher education environment

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6371

Posting Close Date: 8/24/2026

Applicant Support:
If you need assistance with the application process, please contact the Cornerstone Support Team at 281-998-6387, option 3, or email cornerstonesupport@sjcd.edu.

Note: Due to the number of applications we receive, we are unable to follow-up with every applicant individually. If your qualifications meet the requirements for the position, and you are selected for an interview, we will contact you. You can review your application status by logging into the Cornerstone system.

Annual Security Report: The San Jacinto College Police Department is responsible for preparing and distributing the Annual Security Report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy and pregnancy-related conditions, religion, gender/sex, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College's non-discrimination policies: Sandra Ramirez, VCHR Org/Talent Effectiveness, 4620 Fairmont Pkwy., Pasadena, TX 77504, 281-991-2659. sandra.ramirez@sjcd.edu.