Office Assistant in Richmond, Virginia at RCS MOVING LLC

RCS Commercial Moving & Warehousing is seeking a dependable, organized, and professional Office Assistant to support the daily operations of our Richmond office. This position serves as a primary point of contact for incoming telephone calls, visitors, mail, packages, office supplies, and routine employee requests.

The ideal candidate is friendly, detail-oriented, comfortable managing multiple priorities, and willing to assist wherever needed to help maintain an efficient and welcoming office environment.

• Answer, screen, and route incoming telephone calls promptly and professionally.

• Take accurate messages and direct calls and inquiries to the appropriate employee or department.

• Greet visitors, applicants, vendors, and delivery personnel and notify employees of their arrival.

• Receive, sort, and distribute incoming mail and packages.

• Prepare outgoing mail, correspondence, packages, and courier shipments as requested.

• Scan, copy, print, assemble, label, and file documents.

• Assist with routine data entry, electronic document uploads, and paper and electronic filing.

• Prepare basic forms, packets, labels, spreadsheets, correspondence, and other office materials using approved templates.

• Monitor office supply inventory and place approved supply orders.

• Receive and organize supply orders and maintain neat, clearly labeled storage areas.

• Keep the reception area, conference rooms, copy and supply areas, and break room tidy, stocked, and presentable.

• Monitor shared-area supplies and promptly report maintenance or housekeeping needs.

• Assist employees with basic office needs, including locating forms and supplies, copying, scanning, and routing documents.

• Help maintain shared calendars, contact lists, office notices, and common-area communications as assigned.

• Assist with meeting preparation, employee events, onboarding materials, and other administrative projects.

• Maintain the confidentiality of employee, customer, financial, and Company information.

• Perform other administrative and office support duties as assigned.

• High school diploma or equivalent required.

• At least one year of office support, reception, administrative, or customer service experience is preferred.

• Professional telephone etiquette and strong interpersonal and customer service skills.

• Strong organizational, time-management, and follow-through skills.

• Excellent attention to detail and accuracy.

• Ability to manage interruptions and changing priorities in a fast-paced office environment.

• Basic proficiency with Microsoft Outlook, Word, and Excel.

• Comfortable using email, shared calendars, copiers, scanners, printers, and electronic filing systems.

• Ability to handle confidential and sensitive information with discretion.

• Dependable attendance and punctuality.

• This is an in-person, office-based position.

• Regular use of computers, telephones, copiers, scanners, printers, and other office equipment is required.

• The position requires prolonged sitting and occasional standing, walking, bending, and reaching.

• Must be able to lift and carry office supplies and packages weighing up to 25 pounds.

• Employment Type: Full-Time

• Classification: Hourly, Non-Exempt

• Location: Richmond, Virginia

• Reports To: Vice President of Business Administration and Senior Vice President Steve Maxey

RCS Commercial Moving & Warehousing is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs without regard to any characteristic protected by applicable federal, state, or local law.