Staffing Coordinator - Fingerlakes Center for Living in Auburn, New York at Auburn Community Hospital

Broad Function:

The Staffing Coordinator promotes quality nursing care by scheduling and training all Certified Nursing Assistants and Licensed Practical Nurses at Fingerlake Center for Living (FLCL) and participating in the hiring of Certified Nursing Assistants and Licensed Practical Nurses at FLCL. Reporting of data related to duties.

Job Functions:

• Collaborate with the Director of Nursing and Human Resources to recruit, interview, hire, and schedule new nursing staff.
• Prepare monthly schedules for CNA’s and LPNs. Post sign-up sheets and fill holes. Prepare a 24-hour Staffing Profile and BIPA form. Follows scheduling policies and union agreements including holidays, weekend makeup, PBT, incentive/desperation pay, posting guidelines, and use of agency/per diem. Ensure per diem staff meet requirements for a minimum schedule prior to being eligible for incentives, etc. Meet weekly with DON to review PBT requests, incentive/desperation pay.
• Complete weekly payroll for FLCL employees, adding PBT, incentives, bonuses and desperation pay. Create spreadsheets to track desperation, incentive and bonus payments. Monitor call-ins. Update changes in payroll as needed. Track attendance and run reports as requested. Submit reports to DON/designee for approval prior to payroll being submitted or as scheduled.
• Edit and prepare payroll data for upload to SimplePBJ on a monthly basis. Provide schedules to compare agency invoices to. Add agency hours to PBJ report monthly.
• Meet with Human Resources about recruitment and retention as scheduled. Use position control as a guide. Maintain the master schedule with vacant shifts and vacant positions.
• On-board new CNA’s and LPN’s, including agency staff.
• Coordinate preceptor assignments for nursing staff for the first 4 weeks of their employment.
• In collaboration with RN Educator, create DOH-required in-service education for CNA’s. Arrange CPR training. Track attendance.
• Track CNA Certifications, making sure that all training and paperwork are submitted in a timely manner.
• Prepare packets for annual performance evaluations for CNAs and LPNs and provide to appropriate supervisor to complete with the employee.
• Complete audits for QAPI reporting, including, dignity, safety, staffing and others where needed. Assist with Plan of Correction audits as assigned.
• Respond to emails, text messages and phone calls from CNA’s and LPN’s regarding scheduling. Identify and schedule staff to fill vacancies
• Assist where needed in providing direct care to residents or coverage at desk within scope.
• Notify DON/designee of critical changes in staffing information. Ex. Staff phone lists, end dates of agency contracts, staffing shortages/overages, etc.
• Inventory supplies and place bi-weekly orders for stock and CSR items as needed.
• Attend all staff meetings and others as requested.
• Other duties as assigned.

Qualifications:

• Two years’ experience as a staffing coordinator/payroll or an LPN with 1 year experience in long-term care.
• Sufficient education and work experience to indicate ability to perform the job responsibilities.
• Proficient in basic computer programs – MS Office, databases, staffing software.

Salary: $27-$29/hour

Full-time: 37.5 hours per week

7am-3pm