Office Manager at Phillips Grading, Inc – Spruce Pine, North Carolina

We're seeking an experienced Construction Office Manager who can bring structure and organization to our busy office by developing and implementing the systems we need while expertly managing the day-to-day demands of our company.
Key Responsibilities

• Process and track job costs, materials tickets, and equipment hours
• Maintain organized project files including permits, contracts, and completion certificates
• Coordinate with project supervisors to track daily progress and equipment needs

• Process accounts payable/receivable, including supplier invoices and customer billing
• Manage payroll, including prevailing wage requirements when applicable
• Create and maintain Excel spreadsheets for project tracking and cost analysis
• Coordinate with Bookkeeper/CPA

Required Qualifications

• 5+ years of administrative experience in the construction industry
• Proven organizational skills
• Advanced proficiency in Microsoft Office, especially Excel
• Experience with QuickBooks
• Strong attention to detail and ability to maintain accurate records
• Excellent communication skills with field personnel and management
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience in grading, excavation and site development operations
• Understanding of construction terminology and processes
• Familiarity with equipment tracking
• Experience with construction bidding and contracts

Key Competencies

• Strong organizational and process development skills
• Ability to create and maintain systematic filing and tracking systems
• Problem-solving and critical thinking abilities
• Self-motivated with excellent follow-through
• Ability to work effectively with field personnel and office staff

Benefits

• Competitive salary based on experience
• Health insurance
• Paid time off and holidays
• 401(k) with company match
• Bonus potential based on performance