Program Admin Coordinator/PT at Girl Scouts Hornets Nest Council – Charlotte, North Carolina

About the Role:

The Program Admin Coordinator will play a crucial role in supporting the operational and administrative functions of the Girl Scouts, Hornets' Nest Council. This position is designed to ensure that programs run smoothly and efficiently, contributing to the overall mission of empowering young girls through leadership and community engagement. The coordinator will be responsible for managing schedules, coordinating events, and maintaining communication with volunteers and participants. By organizing resources and providing administrative support, the coordinator will help create a positive and impactful experience for all involved. Ultimately, this role is essential in fostering a supportive environment that encourages growth and development among the Girl Scouts community.

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in administrative support or coordination roles.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.

Preferred Qualifications:

• Experience working with youth programs or non-profit organizations.
• Familiarity with Girl Scouts or similar organizations.
• Bachelor's degree in a related field.
• Knowledge of event planning and management.
• Ability to speak a second language.

Responsibilities:

• Assist in the planning and execution of programs and events for Girl Scouts.
• Manage schedules, registrations, and communications with participants and volunteers.
• Maintain accurate records and documentation related to program activities.
• Support the recruitment and training of volunteers to ensure program success.
• Collaborate with team members to develop promotional materials and outreach strategies.

Skills:

The required skills will be utilized daily to ensure that all administrative tasks are completed efficiently and accurately. Strong organizational skills will help the coordinator manage multiple programs and events simultaneously, while attention to detail will ensure that all records and communications are precise. Excellent communication skills will be essential for interacting with volunteers, participants, and team members, fostering a collaborative environment. Proficiency in software tools will aid in the effective management of schedules and documentation, streamlining processes. Preferred skills, such as experience with youth programs, will enhance the coordinator's ability to connect with participants and understand their needs.