HR Compliance Specialist I at Chicanos Por La Causa – Phoenix, Arizona

This is a remote position however applicants need to be located in AZ.

OBJECTIVE AND POSITION SUMMARY

The Human Resources Compliance Specialist I is responsible for supporting the HR Compliance & Reporting Specialist in ensuring compliance with federal, state, and organizational regulations, including conducting exclusion checks, enforcing HR policies, and supporting regulatory reporting. The role serves as a key contributor to maintaining a compliant workplace by screening employees against exclusion databases (e.g., OIG, SAM), addressing compliance-related issues, and promoting adherence to HR policies. Additionally, the HR Compliance Specialist assists with HR-related investigations, such as policy violations or EEO concerns, as needed, acting as a neutral factfinder under the direction of the HR Compliance & Reporting Specialist. The role maintains accurate records in systems like Ethics Suite and collaborates with stakeholders to uphold compliance and foster a positive workplace culture.

SPECIALIZATIONS

The HR Compliance Specialist I maintains expertise in HR compliance, regulatory frameworks, and organizational policies, with a strong understanding of business unit culture. The role requires adaptability, critical thinking, and proficiency in compliance processes, such as exclusion checking (e.g., OIG LEIE, SAM.gov), policy enforcement, and regulatory reporting. Knowledge of federal and state employment laws, conflict management, and HR operations is essential. Familiarity with employee relations and investigative processes is beneficial but secondary to compliance responsibilities.

PRIMARY DUTIES AND ESSENTIAL FUNCTIONS

1. Supports compliance with HR policies and procedures, identifying and addressing violations in collaboration with the HR Compliance & Reporting Specialist.
2. Assists with regulatory reporting and documentation to ensure adherence to federal, state, and organizational requirements.
3. Ensures that staff and programs adhere to CPLC’s credentialing policies and procedures.
4. Completes tasks to maintain the data integrity of the HRIS, ensuring accurate and compliant employee records.
5. Assists exclusion checks using federal and state databases (e.g., OIG LEIE, SAM.gov) to ensure compliance with hiring and employment regulations.
6. Collaborates with the Compliance and Risk Department, Employee Culture Team, Corporate Legal Department, and HR Operations to address compliance issues and support a compliant workplace.
7. Assists with HR-related investigations (e.g., policy violations, EEO complaints) as needed, conducting interviews and collecting documentation under the direction of the HR Compliance & Reporting Specialist.
8. Documents compliance activities and investigative findings in accordance with CPLC processes, entering relevant data into Ethics Suite.
9. Supports the development of compliance and policy training for managers and supervisors, collaborating with Learning and Development to create relevant learning modules.
10. Liaises with business units and the Employee Culture Team to address HR and compliance concerns, promoting a culture of adherence to policies.
11. Conducts research and analysis in partnership with Legal to provide insight into compliance trends and regulatory requirements.
12. Maintains familiarity with federal, state, and local laws, as well as court decisions and trends related to employment compliance and EEO regulations.
13. Maintains confidential record-keeping systems for compliance and investigative activities.
14. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS AND COMPETENCIES

Education /Background:

1. The ideal candidate will hold a Bachelor’s degree in Human Resources, Compliance, Organizational Behavior, or a related field, with 1-2 years of experience in HR compliance, policy enforcement, or employee relations. Equivalent combinations of education and experience may meet the qualifications for this position.
2. Thorough understanding of federal and state employment laws and compliance frameworks (e.g., OIG, SAM databases) for supported states/regions, with the ability to quickly learn and apply new regulations. Proficiency with compliance tools and regulatory reporting is preferred.
3. Proficiency with PC and software systems, including Office 365, HRIS, and ADP Workforce (preferred).
4. Sound judgment, commitment to compliance and confidentiality, superior written, verbal, and interpersonal communication skills, and attention to detail are essential.
5. Bilingual English/Spanish is preferred.
6. Travel of 15-30% may be required.