HR & Payroll Coordinator at HPI Real Estate Services & Investments – AUSTIN, Texas

** 100% IN OFFICE **

Who We Are:

HPI is a full-service commercial real estate firm serving Austin, San Antonio, Dallas, and Houston with 30 years of experience developing, managing, and investing in commercial real estate. This 360-degree perspective gives us the expertise to maximize investment value while navigating through any real estate challenge. Backed by the best staff in the industry, our mission is to build trusting relationships with our clients through proven results, professional integrity, and exceptional service.

Purpose / Summary of Position:

HPI is growing quickly and needs to add a full-time HR & Payroll Coordinator to our HR team! The HR & Payroll Coordinator will be exposed to all facets of HR and assist with recruitment, record maintenance, ownership of payroll processing and administrative support. This position is an essential role at HPI and will assist the company during its growth.

Essential Duties and Responsibilities:

HR Responsibilities

• Source candidates on job boards, resume databases, professional networks and through referrals.
• Oversee internal and external communication as it relates to hiring.
• Create and publish job descriptions, screen resumes, interview candidates by phone and in person, and extend job offers.
• Utilize company’s applicant tracking software to post positions, track and communicate with applicants.
• Complete reference and background checks.
• Stay current on the company’s organizational structure, personnel policy, and federal and state laws regarding employment practices.
• Determines applicant requirements by studying job descriptions, qualifications and working closely with hiring managers.
• Stay current with industry and trends by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
• Develop and maintain relationships with individuals in the industry to create recruiting pipeline.
• Assist with internal and external HR related inquiries or requests and provide assistance.
• Schedule onboarding and maintain new hire records.

Payroll Responsibilities

• Process payroll on a regular schedule (biweekly)
• Handle payroll discrepancies and respond to employee inquiries
• Ensure compliance with federal, state, and local payroll regulations
• Process commission payments
• Assist with quarterly payroll related reconciliations.
• Prepare payroll journal entry reports.

Knowledge, Skills, and Abilities:

• 2-4 years of experience as an HR & Payroll Coordinator or similar role.
• Bachelor’s degree preferred.
• Understanding of wage and hour laws and payroll regulations
• Experience with applicant tracking and payroll system, preferably Paylocity.
• Familiarity with employment law.
• Demonstrate proficiency in utilizing career websites.
• Possess excellent verbal and written communication skills.
• Maintains a professional, outgoing, and confident demeanor.
• Proficiency in Microsoft Office Suite.
• Attention to detail.
• Strong organizational and time management skills.
• Understanding of HR functions and best practices.

Why HPI Real Estate:

Our values of passion, teamwork, and a Texas-sized competitive spirit are what make our team the best in the industry. We take pride in our homegrown culture that encourages opportunities for professional and personal growth. If you share these values and are looking to work for the leading commercial real estate firm in Texas, you have come to the right place. We invest into our employees and offer exceptional benefits like:

• Health, dental and vision insurance
• 401k with a safe harbor company match
• PTO and paid company holidays
• Paid life insurance
• Maternal/Paternal leave

HPI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.