Accounting Supervisor in Portland, Oregon at Urban Flood Safety & Water Quality District

This position is open from Thursday, May 7 until filled. To be considered for first review, applications must be received by 11:59 pm on Monday, May 25. Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

The Accounting Supervisor plays a vital leadership role at the District and is responsible for accuracy, integrity, and efficiency of the organization's accounting and payroll operations. If you're a collaborative, detail-oriented professional ready to lead a dedicated team and play a meaningful part in the organization's financial success this role is for you!

The Accounting Supervisor oversees the effective execution of accounting, payroll, accounts payable, accounts receivable, and administrative functions. Reporting directly to the Finance Manager, this role is responsible for monitoring staff progress, implementing specialized financial programs, and directing the day-to-day recording of transactions and general ledger maintenance. This position directly supervises a minimum of three employees.
General Responsibilities:

• Oversees internal controls to ensure expenditures remain within authorized budget limits.
• Provides direct supervision, technical guidance, and professional development to support technical staff.
• Develops operational workplans, coordinates daily departmental activities, and prioritizes resource demands.
• Establishes quality standards and evaluates procedures to maximize efficiency within the accounting and administration departments..
• Ensures departments’ compliance with all applicable federal, state, local, District, and division rules, policies and procedures.
• Develops work programs and identifies key department needs and resources.
• Leads regular team meetings to address concerns, resolve operational issues and decide appropriate course of action.
• Assists the Finance Manager in developing policy and strategic direction for department for issues relevant to assigned departments and programs.
• Responds to questions and concerns.

Specific Responsibilities:

• Responsible for organization and oversight of day-to-day financial processing, reporting and record keeping activities; preparation of payroll and related processes, preparation of accounts payable, accounts receivable, cash receipts, cash management and other accounting functions.
• Supervise various payroll functions including review of required federal and state reports, W-2 and 1099 tax form preparation, social security verification, benefits reconciliation and billing, ACA reporting, etc. Ensure completion of accurate and timely payroll tax deposits. Upload vendor and employee payment files to the bank. Monitor changes in laws, regulations, and technology that may affect payroll policy and procedures.
• Create and maintain departmental specific reports, such as state unclaimed property reporting and provide training and support to staff.
• Administers the District’s purchasing card (P-card) program.
• Support preparation of year-end closing including schedules, and of the District Annual Comprehensive Financial Report. Prepare several year-end reconciliations and schedules in preparation for year-end audit.
• Responsible for daily banking functions and fund transfers; monitors cash balances, LGIP accounts, credit card activity, and investments while ensuring timely debt payments.

Duties Applying to All Employees:
It is the duty of all employees to:

• Perform other duties as assigned;
• Strive to achieve the Mission, Vision, and Values of the organization;
• Apply an equity lens to your work to ensure barriers to participation are removed for all;
• Comply with public records requirements and other District policies;
• Perform the duties assigned during an emergency;
• Complete required Incident Command System training within a planned timeframe of hire, to be specified by the District;
• Remain within a 10-hour response time during the District’s Partial Emergency Activation or as specified by the Executive Director;
• Work well with community and be a strong ambassador for District;
• Exemplify the workplace safety culture.
• Create a culture that promotes respect, inclusion, and equity for the diversity of all people in our workforce and community.
• Participate in the development, monitoring, and management of the division’s budget and related business function expenditures to ensure fiscal responsibility and alignment with organizational priorities.

Knowledge, Skills and Abilities:

• Understanding of accounting principles, systems, procedures, and controls.
• Understanding of principles, practices, and procedures of financial record keeping and reporting.
• Knowledge of financial information systems, spreadsheet software, and software for accounting systems.
• Knowledge of public sector accounting rules, administrative organization, and regulations affecting financial operations.
• Knowledge of management theory and principles of supervision.
• Knowledge of regulatory guidelines, regulations and laws applicable to the finance and administration departments.
• Understanding of internal controls and audit procedures.
• Skill in computer software programs.
• Skill in decision making, discretion, problem analysis and resolution.
• Skill in math and programming used in certain program areas.
• Skill in effective supervision, including team building, personnel supervision, mentoring, talent development, training and performance evaluation.
• Ability to provide planning and technical oversight in developing goals and objectives for assigned areas.
• Ability to prioritize and assign department staff resources to tasks and projects.
• Ability to apply independent judgment and independent action.
• Ability to provide direction, resolve problems, provide assistance, present findings and discuss issues.
• Ability to provide information/reports, respond to inquiries, negotiate solutions, communicate technical information, direct contractors, and conduct general briefings with stakeholders.
• Ability to prepare and evaluate a wide variety of accounting and financial reports and studies.
• Ability to apply legal concepts to accounting and financial functions.
• Ability to establish and maintain fiscal records.
• Ability to evaluate and make recommendations on internal controls required to ensure the accuracy of accounting information captured and maintained within the automated accounting environment.
• Ability to apply interpersonal skills and customer service skills,
• Ability to optimize teamwork, creativity and productivity.
• Ability to train and supervise staff.
• Ability to maintain confidentiality.
• Ability to analyze business needs and provide solutions based on best practice and industry standards.

Education, Experience, and Special Requirements:

• Bachelor’s degree in applicable field
• Three (3) to six (6) years directly related professional experience
• Two (2) years of supervisory experience
• Any combination of experience, education and training which provides the equivalent scope of knowledge, skills and abilities necessary to perform the essential job duties.

Working Environment: This position requires sitting at a computer, occasional lifting of boxes of documents. This position is not considered safety sensitive. This position is expected to work 5 days a week, fulltime and is eligible for a hybrid work schedule. Hours may vary but should generally fall between 7:30am and 5:30pm. This position requires business-related driving to various locations in support of departmental operations and assignments. Some travel may be required to attend conferences and events.

Compensation: Our organization adheres to established salary ranges for each position to ensure equitable pay practices in compliance with the Oregon Pay Equity Act requirements. However, final offers are determined based on various factors, including the candidate's experience, qualifications, and considerations of internal pay equity. Unless a candidate's qualifications justify, the appointment will likely be made between $128,912 and $154,640 annually to preserve room for future growth.

Accommodation: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities. Please contact Tracy Olmedo at (503) 281-5675 or hiring@urbanfloodsafetyor.gov for any questions on accessibility or accommodation during the hiring process

Veterans’ Preference: Under Oregon Law, qualified veterans may be eligible for Veterans’ Preference when applying for the District positions. If you are a veteran and would like to request Veterans’ Preference for this job, please provide qualifying documents (Copy of the Certificate of Release or Discharge from Active Duty, DD Form 214 or 215; Disabled Veterans must also submit a copy of their Veteran’s Disability Preference Letter from the U.S. Department of Veterans Affairs) with your application submittal in the attachments section. Documentation must be received by the closing date and time of this recruitment for the applicant to receive Veterans’ Preference.

Equal employment opportunity: All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law.

This position is not represented.