Legal Receptionist at TORT INTAKE PROFESSIONALS – Phoenix, Arizona

Why Join Us?

At Tort Intake Professionals, your work is more than a job, it’s a mission rooted in justice and compassion. You’ll help people through some of the most difficult moments of their lives, ensuring their stories are heard with accuracy, empathy, and respect. Every case is a chance to restore dignity and your role makes that possible.

About the Role

The Legal Receptionist serves as the first point of contact for Tort Intake Professionals and plays a critical role in daily office operations. This position is responsible for creating a warm, professional front-desk experience while providing administrative and HR support to ensure the office runs efficiently. The ideal candidate is organized, personable, and comfortable managing multiple priorities in a fast-paced professional environment.

What you’ll do:

• Greet and assist guests, visitors, candidates, and vendors with a friendly, professional demeanor
• Answer and manage the general phone line, directing calls and inquiries appropriately
• Manage visitor check-in and maintain accurate guest logs
• Coordinate conference room scheduling and maintain shared office calendars
• Support HR and administrative functions, including assisting with onboarding and new hire orientations
• Welcome and orient candidates arriving for interviews
• Assist with mail distribution, supply inventory/orders, shipping, and delivery coordination
• Run basic reports and assist with data entry and administrative tracking
• Send out team notifications and updates via Slack/Teams
• Maintain a polished front office and professional environment aligned with company standards
• Support internal teams with general administrative tasks and special projects as assigned
• Report and coordinate routine office service needs with maintenance, cleaning, IT, and other support teams as needed
• Assist with office events, meetings, and coordination as needed

• Interest in professional growth and learning about the tort legal intake industry
• High school diploma or equivalent
• Minimum of 1 year of experience in a receptionist, administrative, or office support role
• Able to confidently use Microsoft Office and/or Google Workspace (email, calendars, documents, spreadsheets) in a professional office setting.
• Strong communication and interpersonal skills
• Excellent organizational skills with strong attention to detail
• Ability to multitask, prioritize, and adapt to changing needs
• Professional appearance and demeanor
• Must be legally authorized to work in the United States. This position requires verification of employment eligibility in accordance with federal law, and participation in E-Verify.

Perks of Joining our Team

• Comprehensive Health Coverage – Medical, dental, and vision plans tailored to support your wellbeing
• Paid Time Off – Generous PTO to help you recharge
• Fulfilling Career Path – Grow your skills while contributing to cases that change lives and hold corporations accountable

Schedule: Full-Time

Compensation: $20.00 Hourly

Tort Intake Professionals is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.

Employment is contingent upon the successful completion of a background check. Final hiring decisions will reflect the outcome of this screening process.