Accounts Payable Coordinator in Toronto, Ontario at 123Dentist

Department: Finance

Reports To: Accounts Payable Supervisor

Location: Toronto, Ontario

Employment Type: Permanent Full-Time

About 123Dentist

At 123Dentist, we are one of Canada’s largest and fastest-growing dental support organizations, supporting a network of clinics nationwide. Our Finance team plays a critical role in ensuring the accuracy, efficiency, and scalability of our financial operations as we continue to grow.

About the Role

The Accounts Payable Coordinator plays an important role in supporting a centralized Accounts Payable function across multiple dental clinics.

In this role, you will be responsible for processing payments, maintaining accurate records, and working closely with clinics, vendors, and internal teams to ensure invoices are handled efficiently and payments are completed on time. You will operate in a high-volume environment, contributing to process consistency, accuracy, and continuous improvement across the AP function.

This role is well-suited for someone who is detail-oriented, organized, and comfortable working in a fast-paced, process-driven environment.

What You’ll Do

• Process vendor payments and support day-to-day Accounts Payable operations
• Communicate with clinics and internal teams to ensure payment details and approvals are complete
• Ensure timely, accurate, and compliant payment processing following established workflows
• Liaise with vendors to resolve discrepancies and ensure accounts are up to date
• Complete supplier reconciliations accurately and within required timelines
• Support month-end activities, including journal entries, employee expense reimbursements, patient refunds, and credit card processing
• Contribute to a standardized and efficient AP function, supporting process improvements and automation initiatives
• Assist in managing payment distribution methods and ensuring consistency across the network
• Identify and resolve exceptions proactively, escalating issues when required
• Contribute to a collaborative and high-performing team environment
• Support additional tasks and projects assigned

What You Bring

• 2+ years of experience in Accounts Payable or a similar finance role
• Strong proficiency in Microsoft Excel
• Experience working in high-volume, process-driven environments
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving skills with a structured, analytical approach
• Experience with process improvement, automation, or OCR tools is an asset
• Experience with MS Business Central or similar ERP systems is an asset
• Bilingualism (English and French) is an asset

What Sets You Apart

You bring a disciplined and detail-oriented approach to your work, with a strong focus on accuracy and follow-through. You are comfortable working in a high-volume environment and take pride in keeping processes organized and running smoothly. You approach challenges with a practical mindset, proactively identifying issues and working toward solutions that improve efficiency and consistency across the function.

Why Join 123Dentist?

• Be part of a growing national organization with a centralized finance function
• Gain exposure to high-volume, multi-entity financial operations
• Work in a collaborative and process-driven environment
• Opportunity to contribute to process improvements and system enhancements