Human Resources (HR) Coordinator at Dominique Dawes Academy – Rockville, Maryland

The HR Coordinator provides vital administrative support across a variety of Human Resources functions at Dominique Dawes Academy, including recruiting, onboarding, employee relations, compliance, benefits, and record-keeping. This role plays a key part in ensuring consistent and efficient HR operations across all locations. The HR Coordinator is responsible for processing employee applications, maintaining accurate personnel and attendance records, supporting compliance with internal policies and labor laws, and assisting with routine employee inquiries. Duties also include coordinating pre-employment screenings, and preparing reports for HR management. This position requires strong attention to detail, discretion with confidential information, and the ability to multitask in a dynamic, child-centered, and multi-location organization.

Key Responsibilities

• Post job openings, coordinating applicant flow and scheduling interviews.
• Prepare offer letters and assist with the onboarding process including pre-employment background checks and welcome emails.
• Monitor candidate onboarding tasks in Paylocity to ensure the timely completion of assigned tasks.
• Review and respond to employee questions and concerns in a timely manner via the shared HR inbox and phone line.
• Generate a variety of regular reporting through Paylocity for process efficiency and audit purposes.
• Support and assist in the coordination and documentation of employee disciplinary actions, terminations, and internal investigations, ensuring compliance with company policy and applicable laws.
• Assist with workers’ compensation reporting and follow-up, including initial incident documentation and communication with insurance providers.
• Provide support in benefits administration, including employee inquiries, 401(k) enrollment and changes, and leave of absence processes.
• Assist with payroll processing tasks such as reviewing timesheets for accuracy, tracking employee hours, and entering payroll-related data into the system.
• Responds to reference checks and employment verification requests.
• Collect and distribute mail from gym locations weekly.
• Organize, file, and maintain employee electronic records in Paylocity including entering, updating, and retrieving information.
• Maintain confidentiality and diligently protect the personal information of candidates and team members.
• Ensure compliance with federal, state, and local regulations.
• Represent the company with professionalism, integrity, and enthusiasm at all times.
• Perform other duties as assigned.

Core Competencies

• Exceptional communication skills–both written and verbal
• Strong interpersonal skills with a high level of professionalism and patience
• Customer-service focused with a positive, solution-oriented approach
• Highly organized and detailed oriented
• Ability to multitask and manage time effectively under deadlines
• Proficient in Microsoft Office, Google Suite, and HRIS
• Flexible and adaptable to changing procedures and workflows
• Excellent record keeping skills and the ability to handle confidential information

• Associate’s degree in human resources or related field.
• Minimum two to three years of human resources experience required
• Well versed in Paylocity, reporting and analyzing employee data (preferred)
• Good understanding of state and federal employment law and regulations, highly desirable

Work Schedule & Environment

• Standard schedule: Monday through Friday, 9:00 a.m. - 5:00 p.m.
• Occasional adjustments to schedule may be required and must be approved by a manager.
• Travel to local DMV sites required three to four times a week (Ashburn, Clarksburg, Columbia, Rockville, Silver Spring).

Physical Requirements

• Prolonged periods of sitting at a desk and using a computer.
• Frequent use of hands and fingers to handle or operate office equipment, such as keyboards, phone, and printers.
• Ability to read documents, spreadsheets, and computer screens for prolonged periods.
• Ability to occasionally stand, bend, reach, and lift office supplies or materials up to 25 lbs.
• Regularly required to communicate clearly and effectively via phone, email, and in person.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.