Operations Manager in Philadelphia, Pennsylvania at Spruce Street Consulting

Spruce Street Compliance is a political compliance firm based out of Washington, DC and Philadelphia, PA. Our firm is committed to supporting progressive causes and candidates nation-wide. This position works directly with clients and helps maintain the smooth operations in-house. This position will report to the COO and President and work in hand with the compliance services team on providing operations services to our clients.

Salary range: $60,000-$80,000/annually + generous benefits package and professional development opportunities.

Responsibilities

• Maintain constant communication with management, staff, and vendors to ensure proper operations of the organization

• Develop, implement, and maintain quality assurance protocols

• Grow the efficiency of existing organizational processes and procedures to enhance and sustain the organization's internal capacity

• Actively pursue strategic and operational objectives

• Ensure operational activities remain on time and within a defined budget

• Track staffing requirements, hiring new employees as needed

• Lead, motivate, and support a team within a time-sensitive and demanding environment

• Conduct budget reviews and report cost plans to upper management

• Process accounts payable and track outstanding invoices.

• Weekly accounts payable processing to include confirming/assigning account codes to invoices, entering invoices into accounting software and printing & mailing checks, maintaining vendor W9s, monitoring cash accounts

• On-boarding and off—boarding client staff

• Process payroll with updates to employees’ files, including bonus/incentive pay

• Monitor various aspects of an employee’s benefits including 401k, PTO, sick leave, etc.

• Manage benefits administration for the Firm and our clients

• Bachelor’s degree in operations management, business administration, or related field

• 2+ years’ proven experience in an operations management position

• Strong budget development and oversight skills

• Knowledge of general business software and aptitude to learn new applications; proficiency in Microsoft Office (Word, Excel, Outlook)

• Commitment to supporting progressive causes

• Commitment to working within a diverse and inclusive workspace

• A background check will be conducted after a conditional offer of employment has been made to a candidate

Spruce Street Consulting LLC is an equal opportunity employer and committed to diversity, equity, and inclusion among its staff. The firm strongly encourages candidates from diverse backgrounds to apply and will hire based on qualifications of the candidate without regard to race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, and military or veteran status.