Accounts Payable Specialist at Mo Better Garage – Suite 300, Florida

The ideal Accounts Payable Specialist is well-organized, detail-oriented and can effectively work with a team on day-to-day financial operations while ensuring accuracy, compliance, and efficiency. The role of an Accounts Payable (AP) professional involves managing and processing the financial transactions related to the money that the company owes to its suppliers and vendors. Attention to detail, organizational skills, and a good understanding of accounting principles are crucial for success in an AP role. AP professionals play a key role in maintaining positive relationships with suppliers, ensuring timely payments, and contributing to the overall financial health of the organization.

Our Core Values

At the core of our company are the values that guide us every day: teamwork, respect, pride in our work, and continuous learning. These values serve as our compass, driving us toward excellence and ensuring that we create a culture of success and fulfillment.

Primary Responsibilities

• Receive and review invoices from suppliers for goods and services.
• Verify that the invoices are accurate, authorized, and in compliance with company policies.
• Schedule and process payments to suppliers in a timely manner.
• Choose appropriate payment methods, such as checks, electronic transfers, or automated systems.
• Maintain positive relationships with vendors and address any inquiries or issues related to payments.
• Negotiate payment terms and discounts with vendors to optimize cash flow.
• Review and process employee expense reports, ensuring adherence to company policies.
• Verify receipts and supporting documentation for expenses.
• Keep accurate and up-to-date records of all transactions related to accounts payable.
• Ensure compliance with accounting principles and company policies.
• Reconcile supplier statements with the company's records to identify and resolve discrepancies.
• Obtain proper authorization for payments by verifying approvals and ensuring compliance with company policies.
• Work closely with the finance department to manage cash flow and optimize the timing of payments.
• Assist in the month-end closing process by preparing necessary reports and reconciliations.
• Ensure compliance with tax regulations and other legal requirements related to payments.
• Identify opportunities for process improvement and automation to enhance efficiency.
• Collaborate with other departments, such as procurement, finance, and budgeting, to address issues and improve processes.
• Other duties as assigned

Skills/Knowledge

• Strong time management skills, attention to detail, ability to prioritize and sense of urgency for meeting deadlines.
• Ability to self-direct and analyze data
• Experience with home improvement software such as Sage Intacct and Service Titan is preferred.
• Experience using Paylocity a plus
• Exceptional verbal and written communication skills.
• Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments.
• Must be able to prove U.S. citizenship or legal right to work in the United States.
• Must be able to travel freely and without restrictions inside/outside the United States.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.