HR/Payroll Coordinator at Calvary Port St Lucie Inc – Port St. Lucie, Florida

The HR/Payroll Coordinator provides administrative and operational support to the Senior Director of HR for both the church and school. This position assists with payroll processing, employee documentation, onboarding tasks, and day-to-day HR functions while ensuring accuracy, confidentiality, and alignment with the organization’s mission.

Essential Job Functions:

• Function as the first point of communication for HR-related questions, providing basic guidance when appropriate and escalating matters as needed.
• Provide administrative support in carrying out HR projects, and daily operations.
• Maintain HR calendars, reminders, and deadlines.
• Assist the Senior Director of HR with payroll processing by entering stipends.
• Maintain payroll files, tax forms, and employee deduction records.
• Assist employees with direct deposit setup, changes, and troubleshooting to ensure accurate and timely payroll delivery.
• Maintain employee files, ensuring accuracy and confidentiality in both digital and physical formats.
• Assist with new hire onboarding including background checks, system setup, and benefits eligibility notifications.
• Assist the Senior Director of HR by processing employee status changes—including promotions, terminations, and pay adjustments—in the HRIS system and communicating changes to the appropriate departments.
• Maintain accurate I-9 files, certifications, and required training records.
• Support HR Director in preparing materials for audits and regulatory reporting.
• Help maintain HRIS and payroll systems with current employee information.
• Other duties as assigned.

• Mature follower of Jesus Christ with integrity and a heart for serving staff.
• Associate’s degree/equivalent administrative experience required; HR or business-related coursework preferred.
• 1–3 years of HR, payroll, or administrative experience (ministry/school experience is a plus).
• Experience with HRIS or payroll systems preferred.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office and familiarity with HR systems.
• Ability to maintain confidentiality and handle sensitive information.

What You Are Required to Know:

• We are an EEO employer.
• This is a full-time (40 hours/week) non-exempt position.
• This role requires presence during weekend services, ministry programs, office hours, and special events.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Responsibilities may evolve as organizational needs and priorities change.