Accounts Payable Clerk at Jaizai Investment Inc – Matthews, North Carolina

About the Role:

The Accounts Payable Clerk plays a critical role in maintaining the financial health and operational efficiency of a retail organization by managing all aspects of accounts payable processes. This position ensures that all vendor invoices are accurately processed, reconciled, and paid in a timely manner, supporting strong vendor relationships and uninterrupted supply chains. The role involves meticulous review and entry of financial data, including journal entries and bank reconciliations, to maintain accurate accounting records. The Accounts Payable Clerk collaborates closely with other accounting and finance team members to support month-end and year-end closing activities. Ultimately, this position contributes to the overall financial integrity and compliance of the company by adhering to established accounting principles and internal controls.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Accounting or Finance preferred.
• Proven experience in accounts payable or a similar accounting role within the retail industry.
• Proficiency in using accounting software, specifically Plan Software or equivalent systems.
• Strong understanding of bank reconciliation processes and journal entry preparation.
• Excellent organizational skills with a high level of accuracy and attention to detail.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience with accounts receivable processes and other accounting functions.
• Familiarity with retail trade financial operations and compliance requirements.
• Advanced skills in Microsoft Excel and other financial analysis tools.
• Prior experience working in a fast-paced retail environment with multiple stakeholders.

Responsibilities:

• Process and verify vendor invoices and expense reports for accuracy and proper authorization.
• Perform regular bank reconciliations to ensure consistency between company records and bank statements.
• Prepare and post journal entries related to accounts payable transactions.
• Maintain organized and up-to-date accounts payable files and documentation for audit purposes.
• Collaborate with accounts receivable and other accounting departments to resolve discrepancies and support financial reporting.
• Utilize Plan Software and other accounting tools to streamline invoice processing and payment workflows.
• Communicate effectively with vendors and internal stakeholders to address payment inquiries and resolve issues.
• Assist in month-end and year-end closing activities by providing accurate accounts payable data and reports.

Skills:

The required skills such as Plan Software proficiency and bank reconciliation are essential for accurately processing invoices and ensuring that all payments are correctly recorded and reconciled against bank statements. The ability to prepare journal entries supports the maintenance of precise financial records and facilitates smooth month-end closing. Account analytical skills enable the clerk to identify discrepancies and resolve issues efficiently, ensuring the integrity of accounts payable data. Knowledge of accounts receivable and other accounting functions fosters collaboration across departments, enhancing overall financial operations. Daily use of these skills ensures timely payments, accurate reporting, and compliance with company policies and accounting standards.