Bookkeeper and Payroll & Compliance Coordinator at The Archetype Strategy

Overview:
We’re seeking a detail-oriented and reliable Bookkeeper and Payroll & Compliance Coordinator to join our team at The Archetype Strategy. This role will handle bookkeeping, contractor payroll, invoicing, and ensure HR compliance with labor regulations. The ideal candidate will help keep financial and HR records in order and ensure our contractors are paid accurately and on time. CAN SPEAK ENGLISH AND SPANISH

Key Responsibilities:
✅ Bookkeeping:

• Maintain accurate financial records in [e.g. QuickBooks, Xero].

• Reconcile bank statements and credit card statements.

• Track and categorize business expenses.

✅ Payroll & Contractor Hours:

• Collect contractor timesheets/hours worked from field managers or contractors.

• Calculate weekly payroll, ensuring compliance with labor regulations.

• Maintain payroll records and assist with payments.

✅ Invoicing & Accounts Receivable:

• Prepare and send weekly invoices to clients.

• Align invoices with contractor hours worked and project details.

• Monitor payments and follow up on overdue invoices.

✅ HR & Compliance:

• Maintain accurate contractor records and documentation.

• Ensure compliance with relevant labor laws and regulations.

• Advise on proper contractor classification and support HR processes like onboarding.

• Assist with employment compliance reporting and audits if needed.

Qualifications:
✅ Bachelor’s degree in Accounting, Finance, HR Management, or Business Administration.
✅ 2+ years of experience in bookkeeping, payroll, or HR compliance.
✅ Familiarity with labor laws and contractor management.
✅ Knowledge of accounting software like QuickBooks, Xero, or similar (preferred but not required).
✅ Excellent written and verbal English communication skills.
✅ Ability to work independently and manage multiple tasks.
✅ Reliable internet connection and experience with remote work tools (Slack, Zoom, Google Workspace).