Business Office, Bookkeeping & Facilities Manager at Lotus Professional College – Richmond, Virginia

Business Office, Bookkeeping & Facilities Manager

Location: Richmond, VA (Onsite)
Institution: Lotus Professional College

Compensation: 26.00 – 30.00 an Hour

About Lotus Professional College

Lotus Professional College, located in Richmond, Virginia, is a nationally accredited institution offering programs in Massage Therapy, Esthetics, and Acupuncture. Our mission is to provide high-quality, student-centered education that prepares graduates for success in their chosen fields while maintaining the highest standards of compliance, safety, and professional ethics. We are seeking a detail-oriented and experienced Business Office, Bookkeeping & Facilities Manager to oversee the college’s financial and operational infrastructure.

Position Summary

The Business Office, Bookkeeping & Facilities Manager is responsible for overseeing all bookkeeping and accounting functions, payroll administration, vendor contracts, budget monitoring, and compliance requirements. This role also manages facilities operations to ensure that the campus is safe, compliant, and well-maintained. The position works closely with the President, Financial Aid, Registrar, and other administrative departments to support the College’s mission.

Key Responsibilities

Bookkeeping & Business Office Operations

• Maintain accurate financial records consistent with GAAP and government auditing standards.
• Process accounts payable and receivable, including vendor invoicing and student payments.
• Enter bills, receipts, and deposits in QuickBooks; reconcile accounts monthly.
• Process payroll biweekly, ensuring accurate compensation, deductions, and reporting.
• Monitor actual expenses against budgets; prepare monthly variance and cash flow reports for leadership.
• Support annual budget development, including collection of prior year data, departmental input, and revisions based on enrollment projections.
• Coordinate with Financial Aid and Registrar offices on reconciliations, refunds, and student account adjustments.
• Maintain internal controls and audit-ready documentation.

Facilities Management

• Develop preventive maintenance schedules for HVAC, pest control, janitorial services, and safety inspections.
• Manage vendor relationships for cleaning, landscaping, and repairs; review and approve invoices.
• Track and resolve maintenance requests using a work order system.
• Ensure compliance with OSHA standards, Henrico County fire inspections, and local building codes.
• Conduct regular walkthroughs of classrooms, clinics, and common areas to identify and resolve issues.
• Prepare annual facility evaluation reports and long-term upgrade recommendations.
• Respond to emergency facility needs to minimize disruption to operations.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, Facilities Management, or related field (preferred).
• Quickbooks - Must be highly proficient
• Minimum 3–5 years of experience in bookkeeping, accounting, or office management.
• Proficiency with QuickBooks and Microsoft Office Suite; ADP Workforce Now experience strongly preferred.
• Knowledge of payroll, financial reporting, and compliance requirements.
• Familiarity with OSHA, fire safety, and Virginia state/local compliance standards.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.

Schedule & Work Setting

• Full-time, onsite at Lotus Professional College’s Richmond campus.
• Standard office hours with occasional evening/weekend availability for inspections or urgent facility needs.

Compensation & Benefits

• Competitive salary commensurate with experience.
• Benefits include health insurance options, PTO, professional development opportunities, and tuition discounts for eligible programs.

Equal Employment Opportunity

Lotus Professional College is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.