Manager Contracting and Procurement at Tampa Housing Authority – Tampa, Florida

Job Overview:

The Manager of Contracting and Procurement is responsible for overseeing the administration and execution of contracts, ensuring compliance and optimizing performance throughout the contract lifecycle. This position manages the procurement process and ensures compliance with HUD Regulations and the Policy and Procedures of the Agency. The responsibilities involve monitoring contract performance and ensuring all parties comply with contractual obligations. Coordinating schedules and timelines for contract deliverables, ensuring on-time completion. Preparing and maintaining accurate documentation and records related to contracts. Collaborating with internal departments to align contract terms with business objectives. Facilitate regular meetings with departments and contractors to discuss contract performance and improvements.

Responsibilities and Essential Duties:

Coordinates with end user departments in the development of bid specifications, scheduling, and publishing contracts for Invitations for Bids (IFB’s) and Request for Proposals (RFP’s), and Quotations for Small Purchases (QSP’s) in accordance with specifications from departmental representatives and based on industry standards.

Draft, review, and negotiate contracts, ensuring clarity and compliance.

Monitor contract performance and compliance, addressing issues as they arise.

Maintain a comprehensive contract database and ensure all documentation is accurate and up to date.

Collaborate with internal departments to ensure alignment on contract terms and execution.

Provide guidance and training to staff and departments on contract policies and procedures.

Conduct regular audits of contracts to ensure adherence to organizational policies.

Purchase goods and services for the Authority in accordance with applicable laws and regulations.

Ensures that all bids for goods and services are awarded in a timely manner to prevent the disruption of services and/or productivity involving daily operations throughout the Authority.

Act as liaison between sites, departments and vendors to insure product suitability, quality, service, and support.

Responsible for development, implementation and analysis of systems and procedures, monitoring and reporting on procurement and purchasing activity.

Ensures compliance with THA procurement policy and procedures,

Required Qualifications:

Other: Valid Florida Driver’s License Insurable under the agency’s insurance policy

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification established by THA. All incumbents may not perform all of the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.