Exec. Admin Assistant in College Park, Georgia at World Changers Church International

OCCUPATIONAL SUMMARY:

This position will provide high-level administrative support to the office of the Executive Administrator of Church Operations for World Changers Church Ministries. The Executive Administrative Assistant performs secretarial typing and related clerical duties for the overall management of the Ministry. Acts in a confidential capacity to the Senior Pastors and provide secretarial support in various capacities, i.e., Administrative Meetings, and other inter-office memorandums to staff.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Schedules appointments and maintains the Executive Administrator’s appointment calendar. Opens, sorts, and distributes mail. Prepares all outgoing correspondence for Executive Administrator.
• Maintains meeting minute books of all Board and Administrative meetings.
• Maintains all corporate files.
• Aides in any function pertaining to the office administration for the Executive Administrator.
• Prepares correspondence and reports, with some direction, for Executive Administrator’s signature.
• Prepares and compiles daily, weekly, and monthly reports for all departments and submits to Executive Leadership.
• Arranges for meetings, teleconferences, and videoconferences for the Executive Administrator.
• May receive and screen office visitors and telephone calls for Executive Administrator.
• May receive, resolve, or refer complaints of church members to Executive Administrator.
• Schedules persons with approved travel authorization on commercial flights and a private plane.
• Coordinate travel to economize when possible.
• Obtains executive approval on initial flight requests.
• Makes hotel and car rental reservations with the most economical costs.
• Monitors frequent flyer program and benefits available.
• Maintain the Executive Administrator’s Project Timeline.
• Maintain comprehensive and accurate accounting records for Executive Administrator.
• Maintain comprehensive and accurate records of all ministry legal files.
• Assist and coordinate the review of all ministry legal documents.
• Facilitate conference calls or meetings with legal department and law firms.
• Assist and coordinate all ministry insurance policies, claims and related records /files, and annual renewal preparation meeting(s).
• Receives incoming calls, retrieves, and maintains records of voice mail messages and correspondence when the Executive Assistant to the Senior Pastor is out of the office.
• Coordinate with other staff members in the Executive office.
• Makes outgoing and return calls, as directed.
• Assist with job interviews for various managers, as requested and approved.
• Provide training for new hires and staff members in various departments, as requested and approved.
• Assists in special assignments as directed.
• Performs other duties as assigned.

PROFESSIONAL DEVELOPMENT AND LEADERSHIP

EDUCATION:

EXPERIENCE:

SKILLS/ ABILITIES:

• Good knowledge of general office practice and business knowledge
• Ability to deal effectively with the public
• Ability to type minimum 50 wpm
• Ability to communicate clearly
• Strong oral and writing skills

EQUIPMENT TO BE USED:

• Office Equipment (telephone, copier, fax, scanner, printer)
• Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Canva

WORKING CONDITIONS: