Human Resources Manager at Cosumnes Community Services District – Elk Grove, California

Under general direction, the Human Resources Manager performs high-level professional analytical work in support of human resource projects and programs in the areas of labor and employee relations, leave administration programs, classification and compensation, recruitment and selection, training and development, and benefits administration; provides technical and confidential assistance to department heads and District management in department specific issues regarding disciplinary actions and other projects supporting the goals and objectives of individual departments, and performs related work as required.

Note: The following duties are intended only as illustrations of the various types of work that may be performed. The omission of a specific statement on duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Each individual in the classification does not necessarily perform all the duties listed. Employees may perform other related duties at an equivalent level as required.

• Manages, and directs the planning, development, and implementation of the recruitment and selection process to obtain qualified candidates; ensures equal employment opportunity for all candidates.
• Directs and oversees the planning and conducting of various training needs.
• Provides direction for employee/labor relations functions by researching information for grievance resolution and providing back-up and participating in labor negotiations; provides analytical support for labor relations matters.
• Coordinates employee relations activities; provides assistance to management, supervisors, and staff in the interpretation of District policies and procedures and the processing of grievances.
• Participates in the development and administration of District human resources policies, practices, and procedures; researches, analyzes, develops recommendations, and implements new or revised human resources procedures, policies, systems, and methods of operation.
• Manages the administration of the District’s employee benefits program, including contract review and compliance, evaluation of program components and vendor effectiveness, and developing recommendations for revisions to options and service providers.
• Monitors or directs the conduct of organizational and classification studies and audits, researches, provides data, and conducts compensation surveys; analyzes survey results to determine appropriate compensation levels; develops and updates classification descriptions.
• Oversees the Americans with Disabilities Act (ADA) accommodation programs, including participating in interactive processes and resolving escalated issues.
• Oversees HRIS system-related activities, including creation, analysis, and evaluation of various reports, research of issues, the input of data, and compliance upkeep.
• Assists in implementing and applying new systems, methods, and procedures in areas such as, but not limited to, business practices, operations, and human resources.
• Implements District policies, requirements, and specifications as outlined in contracts.
• Investigates employee complaints, assists with counseling, and recommends action on employee relations matters.
• Plans, conducts, and represents the District and department on committees and in meetings as directed.
• Prepares reports, spreadsheets, relational databases, statistical, and graphics packages.
• Manage issues that have been escalated, provide information and the use of sound independent judgment; conduct research and respond to requests for information and complaints; refer the request or complaint to appropriate staff and take or recommend action to resolve the issue.
• Manage the accuracy and compliance of personnel files, records, and logs by developing, preparing, and monitoring various file management systems.
• Supervises assigned staff including assigning and reviewing work, training, discipline, and performance evaluation.
• Attends meetings, conferences, workshops, and training sessions and reviews publications to remain current on principles, practices, and new developments in the field of human resources.
• May be required to attend after-hours Board or other scheduled District meetings.
• May be required to represent the District or Department in community, or trade-specific organizations, committees, and groups
• Performs other duties as assigned.

Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. The education or experience requirement may be modified or waived at the sole discretion of the General Manager. At least one of the education or experience requirements must be met; however, both requirements cannot be modified or waived. A typical way to obtain the knowledge and skills would be:

Education and Training:

• A Bachelor's degree from an accredited college or university in human resources management, public or business administration, or a closely related field. If Bachelor's degree is in an unrelated field, a Certificate in Human Resources Management issued by a nationally recognized Human Resource Institute is required.

Experience:

• Two (2) years of full-time experience performing the duties prescribed for the class of Human Resources Analyst with the District;

OR

• Five (5) years of full-time work, including in-depth experience in one or more areas of human resource management. Experience with a Special District or other public sector agency is desirable.

Special Requirements:

Knowledge of:

• Principles and methods of public employee and labor relations administration.
• Current methods, techniques, principles, and procedures used in good internal and external customer service.
• Principles and techniques of supervision, including training, performance evaluation, and discipline.
• Pertinent Federal, State, and Local policies, codes, laws, and regulations applicable to the program(s) to which assigned; District personnel rules, policies, and labor contract provisions.
• Personal computer operation including currently used programs such as those in the Microsoft Office Suite.
• Financial practices and principles, budgetary systems and procedures, organization and administration, statistics, and quantitative analytic techniques.
• Principles, practices, and techniques of human resources administration, including employee relations, classification and compensation, recruitment and selection, training and development, payroll, and benefits administration.
• Labor and employee relations practices in a collective bargaining environment.
• Principles of management rights, representation rights, and unfair labor practices.
• Principles and practices of data collection and report preparation.
• Principles and procedures of record-keeping, document processing, and filing systems.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Analyze and use independent judgment in municipal administrative operations, employee relations, classification and compensation, recruitment and selection, training and development, payroll, benefits administration practices, and functions.

• Provide appropriate human resources advice, and policy and legal requirement interpretation to District departments and employees.
• Conduct complex research projects on various human resources topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Manage, plan, assign, review and assess the work of diverse staff to accomplish multiple projects.
• Mediate between employees, employee groups, and members of management.
• Effectively and tactfully communicate orally and in writing with outside agencies and organizations, independent contractors, vendors, CSD personnel, and the public.
• Prepare clear and concise reports, correspondence, procedures, and other written materials.
• Comprehend and correctly use a variety of informational documents, including reports, timesheets, procedure manuals, financial analyses, and staff-initiated reports.
• Maintain confidentiality of sensitive personal information of employees, former employers, and other matters affecting District employee relations.
• Comprehend and correctly use a variety of informational documents such as, but not limited to, timesheets, safety manuals, instruction manuals, policies, and procedures.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform various tasks.
• Proficiently operate computer programs such as those in Microsoft Office Suite.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Physical Requirements:

• Mobility: frequent use of keyboard; frequent sitting at a desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping, and squatting; occasional pushing, pulling, or lifting up to twenty (20) pounds.
• Vision: constant use of overall vision; frequent computer use; occasional color and depth vision.
• Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching; frequent operation of office equipment and instruments.
• Hearing/Talking: frequent hearing and talking in person and on the phone.
• Emotional/Psychological: frequent decision-making and concentration, frequent public and/or coworker contact; occasionally works alone.
• Driving: ability to use fine and gross motor coordination for driving.

Typical Working Conditions
Work is typically performed in an indoor office environment. Occasional work is performed outside in various types of weather. Incumbents may be exposed to noise, moisture, dust, vibrations, heat, and cold. Work may require weekend hours during special projects and overtime as needed. In designated positions, work may require travel to and from off-site locations throughout the District.

THE PROCESS:

Application Review (Pass/Fail): All applicants must complete and submit an application by the final filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job and other needs of the position.

• Supplemental Questions: The supplemental questions are considered a part of the application process. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the relevance, level, and progression of the applicant's education, training, and experience. Depending on the size of the applicant pool, the supplemental questions may be used as a part of the supplemental screening.
• Supplemental Screening: The district will review the responses to the supplemental questions of all candidates meeting the minimum qualifications. The most competitive candidates in the applicant pool will be selected to continue in the selection process.
• When writing job-related responses to supplemental questions in the supplemental questionnaire, please be succinct and brief in your answers.

Notification: Candidates will be notified of their status after completing the first interview phase.
Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.


Benefits For Full-Time Employees:

• Full-time employees receive generous medical, dental, life, disability, and vision benefits.
• The District participates in the California Public Employees Retirement System (CalPERS). New members in the CalPERS system will receive a retirement formula of 2% at 62. Applicants who meet the CalPERS requirements for a "classic member" will receive a retirement formula of 2% at 55.
• All employees of the District participate in the Medicare portion of Social Security.
• Full-time employees receive generous vacation, holiday, and sick leave allowances.

RIGHT-TO-WORK VERIFICATION
Documentation verifying the candidate's legal right to work in the United States will be required and shall be presented upon hire.