Marketing Assistant in Irvine, California at Eterna Management, LLC

Eterna Management, LLC
2901 Daimler Street, Santa Ana, CA
Job Description: Marketing Assistant
Job Title:
Marketing Assistant
Department:
Marketing
Reports To:
Director of Sales
Location:
Santa Ana, CA (on-site)
FLSA / CA Status:
Non-Exempt (hourly)
Employment Type:
Full-time

Position Summary
The Marketing Assistant supports Eterna's marketing efforts to promote the company's contract manufacturing and 3PL services to current and prospective brand partners. This role helps create and schedule content, maintain the company website and social media channels, prepare sales and trade show materials, and track campaign results. The Marketing Assistant works closely with Sales, Customer Relations and Compliance to keep all marketing materials accurate, on-brand and compliant with the rules that apply to hemp-derived products.
Essential Duties and Responsibilities
Create, schedule and post content for the company's social media channels, and monitor comments and messages, routing inquiries to the right team member.
Update and maintain website content, including service pages, photos, news and blog posts.
Draft copy for email campaigns, newsletters, brochures, capability sheets and sales presentations.
Design basic marketing graphics and layouts using Canva, Adobe Creative Suite or similar tools, following company brand guidelines.
Coordinate photo and video capture of the facility, equipment and operations, following safety rules and protecting client confidentiality.
Help plan and prepare for trade shows, industry events and client visits, including booth materials, giveaways, shipping and lead follow-up.
Submit all marketing materials to the Compliance Manager for review before publication, and make sure no content makes prohibited health or medical claims about hemp-derived products.
Maintain the contact database and CRM lists, and enter leads gathered from events, the website and campaigns.
Track and report on marketing results, such as website traffic, social media engagement, email open rates and lead sources.
Research competitors, industry trends and potential customers to support Sales and marketing planning.
Organize and maintain the marketing asset library, including logos, photos, templates and approved copy.
Track marketing expenses and vendor invoices, and submit them to Accounting.
Perform other related duties as assigned.
Qualifications
Required:
High school diploma or equivalent. An associate's or bachelor's degree in Marketing, Communications, Business or a related field is a plus.
1+ year of experience in marketing, social media, communications or a related role, including internships.
Working knowledge of major social media platforms and their business tools.
Basic graphic design skills using Canva, Adobe Creative Suite or similar software.
Strong writing, proofreading and communication skills.
Proficiency with Microsoft Office or Google Workspace.
Strong organizational skills and attention to detail, with the ability to manage several projects and deadlines at once.
Preferred:
Experience in the hemp, CBD, nutraceutical, dietary supplement, cosmetics or manufacturing industry.
Experience with website content management systems, such as WordPress, Wix or Shopify.
Experience with email marketing platforms and a CRM system.
Basic photography or video editing skills.
Bilingual in English and Spanish.
Physical Requirements and Work Environment
Primarily office-based, with occasional time on the production floor and in the warehouse for photos, video and facility tours.
Must follow all Cal/OSHA and company safety rules, including required personal protective equipment (PPE) when on the production floor or in the warehouse.
Ability to sit for extended periods and work at a computer.
Occasionally lift and carry up to 30 pounds, such as trade show materials and supplies.
Occasional travel to trade shows and industry events, which may include some evenings or weekends.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
Compensation and Benefits
The pay range for this position is $[Minimum] to $[Maximum] per hour. Final pay is based on experience, skills and qualifications. This position is non-exempt and eligible for overtime and meal and rest breaks in accordance with California law. Eligible employees receive paid sick leave in accordance with California law (SB 616), along with [insert benefits, e.g., medical, dental, vision, PTO, 401(k)].
At-Will Employment
Employment with Eterna Management, LLC is at-will. Either the employee or the company may end the employment relationship at any time, with or without cause or notice. Nothing in this job description creates a contract of employment.
Equal Employment Opportunity
Eterna Management, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state or local law. Qualified applicants with arrest or conviction records will be considered in accordance with the California Fair Chance Act.
Disclaimer
This job description outlines the general nature and level of work performed in this position. It is not an exhaustive list of all duties, responsibilities or qualifications. Management may change duties and responsibilities at any time.
Acknowledgment
I have read and understand this job description, and I am able to perform the essential functions of this position with or without reasonable accommodation.