Accounts Payable Specialist at Terrazzo and Marble Supply Companies – Wheeling, Illinois

For over 75 years, Terrazzo and Marble Supply Co. (TM Supply) has been one of the largest distributors of natural stone slab and tile, quartz surfacing, and a manufacturer of poured-in-place terrazzo and resinous flooring. As a 100% EMPLOYEE-OWNED company, we believe that the cornerstone of success is our employee-owners’ teamwork and dedication.

Terrazzo & Marble Supply is looking for an Accounts Payable Specialist. This full-time, permanent role within the accounting team maintains accuracy and efficiency in accounts payable, invoices, and freight bills, ensuring all deadlines are met.

This position requires strong Excel skills, strong problem-solving abilities, excellent communication skills, and keen attention to detail. Experience in accounting and/or manufacturing environments is preferred.

What You'll Love About Us:

• Great Company Culture: Ownership culture means investing in each other's success. Passion, Resilience, Trust, Accountability, Collaboration, and Integrity are the core values that guide us.
• Rest and Relaxation: Three weeks of Paid Time Off for a beginning year, growing to five weeks with longevity. Nine paid holidays and five paid early dismissals.
• Health Benefits: BCBS Medical with HSA (includes company match) and FSA options, dental, vision, long-term disability, life insurance, and an employee assistance program.
• Prepare for the Future: 401(k) with company match, ESOP contributions, and employee financial education.
• Pay: $50,000 to $60,000, depending on industry experience; potential to earn a yearly bonus based on company and individual performance.

Job Responsibilities:

• Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
• Interfaces with appropriate departments to secure proper payment approvals.
• Prepares accounts payable checks.
• Oversees maintenance of accounts payable files and records.
• Prepares 1099s.
• Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Processes and oversees expense reimbursement and reporting.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Prepares invoice deduction notices as required.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Assists with monthly closings and bank statement reconciliation.
• Performs other duties as assigned by supervisor.

What you need to get the job done:

• Associate’s degree or equivalent, one to two years of related experience, or equivalent combination of education and experience.
• Strong MS Excel skills
• Proficiency in Accounting software, spreadsheets, and word processing
• Acute attention to detail
• Work experience in a Manufacturing/Distributing environment preferred
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to collaborate and communicate with all levels of staff
• Ability to multitask in a fast-paced environment.