Administrative and Facilities Project Coordinator at University of California, Riverside – Riverside, California

Overview

Job ID 36738331
Category Administrative
Organization School of Medicine
Department SOM Finance and Admin Dept
Location Main Campus - UCR
Salary $68,361 - $109,244
Date Posted November 24, 2025
Application Deadline Open Until Filled
Schedule 8AM - 5PM
Full/Part Time Full-time(100%)
Level of Supervision Supervision
Personnel Program Code Professional & Support Staff
Other Information Qualifies for Employee Referral Bonus: No
UC Internal Job: No

Position Information

The Administrative and Facilities Project Coordinator provides executive level coordination and support to SOM Facilities. Provides executive level programmatic and administrative support on a wide range of issues, projects, programs, and on matters of importance to the School of Medicine and its clinical affairs. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of the Facilities Manager and take these into account in coordinating their schedule. Manage the calendar of the Facilities Manager, assuring they are fully briefed and have all relevant background materials for each engagement. Manage all aspects of the Facilities Manager's business. Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the Facilities Manager's role as it applies to each situation. Staff relevant SOM committees and work-groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate policies and procedures within the office to achieve maximum efficiency. Assists with planning and execution of facility and space planning projects for various SOM locations. Must have the ability to multi-task and meet deadlines.The full salary range for the Administrative and Facilities Project Coordinator is $32.74 - $52.32 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.This position will be 100% onsite at the UCR campus location. A hybrid schedule will be assessed based on operational need after the completion of a six month probationary period or six months in the position.

Requirements

Educational Requirements DegreeRequirementBachelor's degree in related area and/or equivalent experience/training.RequiredMaster's degree in a related area and/or equivalent experience/training.Preferred Experience Requirements ExperienceRequirementMinimum of 2 years of related experience. RequiredDemonstrated extensive and progressive experience providing high-level executive, project management and analytical support. RequiredPrevious experience in facilities or project management. PreferredPrevious related experience in a medical school, medical center, or hospital environment. Preferred Special Conditions Special ConditionRequirementOvertimeRequiredTravelRequired Minimum Requirements Ability to use discretion and maintain all confidentiality. Ability to remain flexible at all times with changing priorities and last minute changes. Ability to work with a diverse group at all levels of an organization including faculty, staff, students, senior administrators and external constituents. Ability to compose correspondence that clearly and concisely provides information. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data. Solid organizational skills and ability to multi-task with demanding timeframes. Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing. Working knowledge of common organization-specific and other computer application programs. Ability to use sound judgment in responding to issues and concerns. Preferred Qualifications Demonstrated knowledge and understanding of academic and administrative structure of UCR. Ability to work self-sufficiently on assigned task with minimal supervision. Demonstrate the ability to work independently and within a team.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview