Administrative Coordinator at Earthmover Credit Union – oswego, Illinois

Earthmover Credit Union (ECU) has been proudly serving the community for over 60 years. Guided by our “People Helping People” philosophy, we are committed to delivering exceptional service and making a positive impact in the lives of our members.

We are currently seeking an Administrative Coordinator to join our Administrative Operations team. In this role, you will support the team by performing a variety of administrative duties essential to the ECU’s success. You will also work with sensitive and confidential information, as well as assist in the preparation of Board reports.

Your contributions will play an important part in ensuring smooth day-to-day operations and supporting ECU in serving our members effectively.

If you are highly organized, detail-oriented, and proficient in Microsoft Office with strong computer skills, we would love to hear from you!

Responsibilities:

• Prepare Board packet for the monthly Board of Directors meeting, incorporating submissions from Senior Management, Directors, and Committee members. Compile, review, and finalize the complete Board packet with strict attention to detail, ensuring accuracy, organization, and timely distribution.
• Assist in the preparation of the annual Strategic Plan.
• Plan and coordinate catering for monthly Board meetings, Strategic Planning sessions, and other meetings as directed, ensuring arrangements are made in advance according to the established schedule.
• Process incoming member loan payments and deposits received by mail, ensuring accurate and timely posting to member accounts.
• Sort, organize, and review incoming mail and documents from branches and the post office, identifying time-sensitive items and ensuring they are promptly routed to the appropriate VP or department for processing.
• Tracks and process member address changes, including bad address report promptly.
• Manage and order supplies for the administrative office and branches, including office essentials supplies for the training room.
• Review ATM checks daily ensuring timely processing.
• Mail CD renewal notices to members.
• Maintain online banking updates and changes within the required platforms.
• Scan IRA Applications/Beneficiaries to members accounts
• Complete audit reports as requested including but not limited to

o Member applications

o CD Audit (monthly)

o Skip-A-Pays

o Relationship Loans

o Delinquent Visa Report for Collections

• Provide a great experience for each member.
• Consistently comply with deadlines.
• Other duties as assigned.

We offer the right candidate:

• Great company atmosphere
• Fantastic benefits which include medical, dental and vision plans
• Company paid for Short-term disability, Long-term disability and Life Insurance
• A fantastic opportunity to learn and grow at a Credit Union
• Competitive Salary ($19 - $21 hourly BASED on Experience)
• Generous paid time off and holidays
• 10% contribution to your 401k
• Yearly Discretionary Bonuses

• High school diploma or equivalent required; Bachelor’s degree preferred, or comparable work experience.
• 2+ years administrative experience a plus.
• Credit Union experience a plus.
• Excellent time management skills
• Proficient in Microsoft Office products including Work, Excel, Outlook, Teams and Power Point.
• Highly computer literate
• Initiative driven.
• Reliable transportation.
• Exceptional organization skills
• Positive, friendly, people person.
• Strong interpersonal skills and the ability to interact professionally with executives, Board members and team members.
• Ability to handle confidential and sensitive information with integrity.
• Team player who is detailed oriented
• Dependable
• Effective and strong communication skills
• Bilingual in Spanish is a plus.

ECU is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, ancestry, sex, gender identity, sexual orientation, marital status, age, disability, or any other protected status. We are committed to creating a diverse and inclusive workplace where everyone is valued and respected. If you are passionate about customer service and looking for an opportunity to grow in the credit union/banking industry, we encourage you to apply.