Adminstrative Assistant at K&K Supply Company Inc – St Louis, Missouri

We are seeking a skilled and organized Administrative Assistant to support upper management, sales, and various office operations. This role ensures efficiency, accuracy, and professionalism by managing tasks,communication, and overall office organization.

Responsibilities:

Meeting & Scheduling Support:

• Organize and schedule meetings, appointments, and training sessions.
• Document meeting minutes, track tasks, and ensure timely follow-ups.

Reporting & Financial Administration:

• Generate, manage, and follow up on required reports.
• Complete and collect co-op funds to meet annual goals.

Compliance & Coordination:

• Maintain compliance with DOT and IFTA requirements.
• Assist in planning and executing company events.

Record-Keeping & Recruitment:

• Maintain sales team records, including call reports, receipts, and incentive programs.
• Post and maintain job openings on various platforms (company website, colleges, job boards).
• Scout, recruit, and schedule interviews to ensure adequate departmental coverage.
• Update employee department charts, job descriptions, and flowcharts.

Communication & Correspondence:

• Regularly manage and update social media accounts with current products, events, and job openings.
• Produce and distribute correspondence, memos, letters, forms, and flyers promptly.

General Office Duties:

• Perform general administrative tasks including filing, typing, scanning, and copying.
• Arrange travel for senior managers.
• Provide support to visitors and customers as needed.
• Answer and route phone calls, reply to emails and voicemails in a timely manner, and resolve

administrative issues.

Workflow & Confidentiality:

• Manage multiple projects efficiently while maintaining high standards of quality.
• Maintain organized computer and manual filing systems.
• Handle sensitive information with the utmost confidentiality and professionalism.

Key Attributes:

• Strong organizational and multitasking skills.
• A positive and professional attitude with excellent attention to detail.
• Ability to meet deadlines and manage priorities effectively.

If you are a proactive and detail-oriented professional ready to streamline office operations and support our

team, we’d love to have you on board!