Receptionist Administrative Assistant at The Frazer Center Inc. – Atlanta, Georgia

SUMMARY OF FUNCTIONS:

Provide front desk and general office support through a variety of clerical activities and related tasks. Responsible for building access, answering incoming calls, greeting guests, and administrative support for the Child Development Program and Senior Leadership teams.

• Greet visitors in a friendly and professional manner; determine their needs and notify the person/department being visited

• Manage building access, and ensure that sign-in/out sheets are maintained accurately

• Answer incoming calls promptly and courteously; transfers caller to appropriate staff member; take complete and accurate messages as needed and distribute messages in a timely manner

• Manage and maintain phone system, including setting up voicemails and updating the phone list as needed

• Maintain CDP student vaccination records

• Assist with classroom coverage & closing duties as needed

• Maintain substitute teacher background checks daily

• Maintain lobby area signage

• Maintain first aid supplies for classrooms and for Frazer Center, ensuring compliance with regulatory requirements

• Prepare folders for weekly tours

• Create and maintain staff ID badges and staff mailboxes

• Order office supplies and Frazer Center shirts as needed

• Maintain Master Calendar for CDP activities

• Assist with the planning and implementation of CDP extracurricular activities and special events, including but not limited to picture days and the annual Book Fair

• Maintain a tidy appearance of the reception and lobby area.

• Track illness and incident reports

• Notify parents of incidents or illness via phone or message

• Update lobby area seasonally

• Perform other duties as assigned

• Must be able to lift, push, and pull a minimum of 50 pounds

• Ability to bend, lift and reach from floor to chest level

• Sitting for extended periods of time

• Ability to look at a computer screen for long periods of time

EXPERIENCE AND/OR EDUCATIONAL REQUIREMENTS:

• High School Diploma/GED

• Minimum of one year experience in as a receptionist, administrative assistant or customer service

• Computer knowledge in basic word processing programs such as Microsoft Excel, Word, and Google Drive applications

Professional Attire is required.