Administrative Manager IV at T3W Business Solutions Inc – Port Hueneme, California

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our client’s daily facility operations, planning, and compliance programs. We are looking for an Administrative IV, Manager in Port Hueneme, California.

**Contingent Upon Contract Award**

Summary

Provide financial and program management support services to Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD).

Responsibilities

Provides oversight of technical projects, encompassing resource allocation, scheduling, execution, performance tracking, reporting, and project closeout. Programs are typically large, multi-year efforts divided into several sub-programs/tasks. Ensures efficient management of tasks and activities, alignment with goals, and necessary support and service to stakeholders.

Program Management Support

• Defining and implementing the management strategy to the task or project
• Provide continuing support during all phases until project completion
• Provide program management services and support including:
• Development of project plan and schedule
• Facilitating execution
• Tracking and achieving milestones
• Project reporting and closeout
• Support overall program: assisting development of long and short-term plans, defining deliverables, providing recommendations, etc.
• Manage technical milestones, schedules, budgets, and costs
• Provide DTM, topographical mapping, geodatabase support
• Facilitate In-Service Engineering teams executing hardware engineering, software development, and installation execution tasks
• Coordinate and schedule meetings
• Manage and guide scrum teams
• Perform reporting and data visualization tasking including designing, developing, and maintaining Power BI reports
• Manage project folders

Program and Customer Support

• Collect, analyze, and interpret data
• Produce clear and impactful presentation materials, documents, and visual representations to communicate insights and findings
• Develop interactive dashboards
• Support the development and management of documents: desk guides, Standard Operating Procedures (SOPs), instructions, memos, reports, program and financial plans, training materials
• Assist in continuous process improvement, business transformation, strategic planning activities, and quality management program efforts
• Track and manage various tasks
• Gather information and data for improvement of future program practices
• Assess and recommend methods for improving effectiveness and efficiency of work operations and programs
• Manage training requests
• Track and manage requests via the PRT and purchase requisitions within the N-ERP system
• Inspect materials received for quality and accuracy using the PDREP database
• Serve as content manager for department’s website and portal
• Organize and facilitate meetings, update schedules, and calendars; coordinate and monitor teleconferences
• Manage operation of conference facilities

• Bachelor’s degree in any technical or managerial discipline
• 5 years of professional experience in program/project management
• Ability to communicate effectively with government representatives/clients
• Working knowledge of Microsoft Office suite
• Experience using various project management strategies and tools, technologies, and techniques to manage tasks/project through all phases until completion (see examples below):
• Spiral Development
• Waterfall
• Critical Path
• Agile/Scrum
• Experience using the following:
• Digital Terrain Models (DTM)
• Light Detection and Ranging ( LiDAR)
• AutoCAD, ArcGIS and other geospatial mapping tools
• Agile Scrum methodologies
• Applying Scaled Agile Framework (SAF)
• In-Service Engineering Agent (ISEA)
• Power BI
• Procurement Request Tool (PRT)
• N-ERP System
• Product Data Reporting and Evaluating Program (PDREP)
• Must possess an active Secret Clearance – Required

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.