Full-Charge Bookkeeper at Toms Mechanical Inc – Pantego, Texas

Tom's Mechanical, Inc.
Opportunity: Full-Charge Bookkeeper
Location: DFW, TX

This is an On-Site / In-Office position.

This is not a remote position.

About Tom’s Mechanical, Inc:

At Tom’s, we believe in caring for our customers as well as our employees. Our culture is highly valuable to us, and that is why we enjoy coming to work every day. We invest in our employees by training, career development, benefits and more. We seek professional and personable representatives that are enthusiastic about our customers and go above and beyond to maximize their comfort within our industry.

Job Summary
The Full-Charge Bookkeeper oversees comprehensive, full-cycle accounting functions, ensuring the accuracy and integrity of all financial records. This critical role manages operational data via ServiceTitan, financial reporting (using NetSuite), and payroll. The successful candidate will ensure compliance with GAAP and Texas state regulations while managing both internal and external audit requirements.Core Responsibilities

• Full-Cycle Accounting: Manage Accounts Payable and Receivable, process vendor invoices, generate client invoices in ServiceTitan, and handle collections and reconciliations.
• Financial Reporting: Maintain the General Ledger, perform month-end and year-end closings, and generate accurate financial statements (P&L, Balance Sheet).
• Payroll Administration: Process weekly payroll for all employees using ADP Workforce Now, ensuring compliance with federal and state tax laws.
• Systems Integration: Ensure seamless data flow between ServiceTitan (job costing, invoicing) and NetSuite (ERP).
• Tax & Compliance: Prepare and file sales tax, 1099s, W-2s, and quarterly payroll reports (940, 941, TWC). Work with the Company CPA to organize and file annual federal and state returns.
• Audit Management: Lead internal and external financial audits; prepare all documentation and provide guidance to management during the process.
• Analysis: Conduct monthly/quarterly financial reviews, track job profitability, and support budgeting and forecasting.

Required Skills & Qualifications

• Education: Associate’s or Bachelor’s degree in Accounting, Business, or a related field (or equivalent experience).
• Experience: Minimum 3 years of experience as a Full-Charge Bookkeeper. Industry experience in Construction, HVAC, or Plumbing is strongly preferred.
• Technical Proficiency: Expert-level proficiency in NetSuite is required. Strong working knowledge of ServiceTitan and ADP Workforce Now is essential.
• Technical Skills: Advanced Microsoft Excel skills for financial analysis.
• Compliance: Deep understanding of GAAP, internal controls, and Texas state tax regulations.
• Attributes: Exceptional attention to detail, ability to work independently, and a commitment to maintaining strict confidentiality.
• Pre-employment: Must be able to pass a 10-panel drug screen and a background clearance verification.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 15 lbs. and perform repetitive motions.
• Availability to work extended hours during peak seasons to meet deadlines.

How to Apply
Interested candidates who meet this expert-level requirement are encouraged to submit their resume.We are an equal opportunity employer and value a neat, professional appearance and a strong work ethic.