Accounts Payable Specialist at Suntree Country Club Inc – Melbourne, Florida

Department: Accounting

Reports To: CFO

Working Hours: Thursday to Monday 9:00 am to 5:00 pm

1) (Start and end times can shift an hour either way around those times if the candidate would prefer).

2) (Although if can’t find a candidate willing to do that, it can be any 5 days of 8 hours or any 4 days of 10 hours).

FLSA Status: Non-Exempt (Hourly)

Job Type: Full-Time

JOB SUMMARY

We are seeking a meticulous and reliable Accounts Payable (AP) Specialist to support our accounting operations. This role is responsible for ensuring timely payment and overall review of accounts. The ideal candidate is organized, personable, and detail oriented.

Duties/Responsibilities:

· Review supplier invoices for appropriate documentation and approval prior to payment.

· Initiate communication with Department Heads when Accounts Payable documentation is inadequate.

· Process vendor payments, ensuring adherence to purchasing and company expense policies using multiple forms of payment (ACH, check, virtual card, etc.)

· Reconcile vendor statements and initiate the resolution of any discrepancies.

· Timely response to vendor inquiries.

· Timely response to employee questions regarding vendor payment or vendor credit application.

· Accurately enter financial transactions and data into the accounting system, maintaining a high level of precision.

· Ensure new vendors are properly set-up in the accounting system including the obtaining of W-9s if applicable and gathering information for properly reporting on the annual 1099 forms.

· Prepare monthly credit card reconciliations.

· Contribute to the month-end closing process by ensuring all accounts payable entries are timely and accurately recorded and reconciled.

· Generate ad hoc financial reports and analyses as requested by management, utilizing accounting software and Excel proficiency.

· Back-up for processing vendor invoices.

· Maintain organized and up-to-date records for audit and compliance purposes.

· Prepare or edit documents and reports using MS Office (Word, Excel, Outlook).

Required Skills/Abilities:

· Must have strong computer skills including Microsoft Office programs, especially Excel, Word, and Outlook.

· Solid understanding of accounting principles and AP workflows and internal controls.

· Strong attention to detail and accuracy.

· Excellent organizational and time-management skills.

· Ability to work independently, prioritize, and meet deadlines.

· Excellent communication and people skills.

· Strong organizational skills and the ability to multitask in a busy environment.

· Ability to maintain a professional and friendly demeanor.

Preferred Skills/Abilities:

· Experience with general ledger accounting, reconciliations, and journal entries preferred.

Education, Certifications, and Experience:

· At least two years of related Accounts Payable experience is required

· Two or four-year degree in accounting preferred.

Physical Requirements:

· Ability to sit or stand for extended periods.

· Occasional lifting of up to 25 pounds.

* As Part of The Hiring Process Suntree Country Club Does Complete Background, Driving Record and Drug Screening *