Executive and Legal Affairs Coordinator in Tampa, Florida at University Area CDC

SUMMARY

The Executive & Legal Affairs Coordinator provides high-level administrative, operational, and strategic support to the Chief Executive Officer while assisting with governance, contracts, compliance, and executive office initiatives. This role is designed to provide exposure to executive leadership, organizational governance, legal and contractual processes, strategic planning, and nonprofit administration. The position plays a vital role in coordinating internal and external communications, logistics, scheduling, and documentation. It requires frequent interaction with senior leadership, government officials, advocacy groups, board members, and community residents to support and promote the organization’s strategic goals. A high degree of discretion and confidentiality is required due to the sensitive nature of the work.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the CEO’s calendar, scheduling, travel and meeting logistics. Attend meetings as required and assist with notetaking and follow-ups.
• Provide logistical and planning support for internal and external meetings, including board meetings, all staff meetings, retreats, and recognition events. This includes preparing agendas, briefing materials, presentations, and correspondence.
• Record and maintain official board minutes, resolutions, and governance records. Track board directives, action items, and follow-up assignments. Assist with organizational strategic planning, executive reporting, and performance tracking. Support the development of internal systems, executive dashboards, and project tracking tools.
• Serve as the primary administrative support for the CEO and Executive Office.
• Demonstrate a strong understanding of UACDC’s mission and contribute to advancing strategic initiatives.
• Establish and maintain positive working relationships with internal staff, board members, legislators, partners, and community stakeholders.
• Monitor and track local, state, and federal government agendas, committee meetings, and legislative activity relevant to community development, housing, and UACDC programming.
• Track key actions from governing bodies such as City of Tampa, Hillsborough County, and relevant state and federal agencies.
• Support the development of talking points, testimony, and background materials for meetings with elected officials, media, and stakeholders.
• Ensure organizational awareness and compliance with applicable regulations tied to grants, contracts, and public funding.
• Serve as a central point for government-related information flow, ensuring timely and accurate communication across departments.
• Perform other duties as assigned.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Presentation Skills Excellent analytical and presentation skills including demonstration skills to handle many assignments simultaneously.
• Motivation & Initiative Sub competencies: Ethical, Professional, and Persuasive: Shows commitment to the company and employees; Assertive, takes a lead role; Creates new ideas; Exhibits self-confidence; Achievement oriented; Ability to be persuasive & is an effective negotiator.
• Administrative Skills Sub competencies: Detail Orientation, Planning & Organizing: Possesses ability to organize, plan and follow-through on multiple tasks, recognizes and attends to important details with accuracy and efficiency, effectively prioritizes work, establishes clear goals, tasks and plans, anticipates potential problems & analyzes alternative solutions.
• Interpersonal Style Sub competencies: Interpersonal Skills, Communication, and Teamwork: Relates to people in an open, honest, sincere manner; Treats people with respect; Develops effective working relationships; Is friendly and approachable; Listens attentively to others; Communicates ideas clearly; Communicates appropriately with supervisor, co-workers and direct reports.
• Self-Management Sub competencies: Adaptability, Reliable, Dependable, Self-Sufficient, and Composure: Adapts readily to changes; Works effectively under stress; Needs minimal supervision; Is comfortable working in a fast paced environment; Is reliable, dependable & results-oriented; Maintains productivity & composure under pressure; Views problems as opportunities to create new solutions.
• Thinking & Problem Solving Sub competencies: Problem Solving, Judgment & Decision Making: Diagnoses problems efficiently; Gathers sufficient input before making decisions or plans; Makes timely decisions; Quickly determines source of problem; Identifies information needed to solve problem; Analyzes alternative solutions.
• Customer Focus/Orientation Sub competencies: Customer Orientation: Sensitive & responsive to internal and external customer needs; Demonstrates skills in customer service and satisfaction; Maintains a positive attitude; Willing to listen to customer problems & seeks solutions; Stays in tune with changing needs of customers.

POSITION REQUIREMENTS:

• Bachelor’s Degree or equivalent with minimum of 3-5 years of experience in a related area or equivalent education and experience. Prior work experience in a non-profit organization is an added plus.
• The qualified candidate will have significant relevant experience in a related position supporting an executive or team of executives in a small to midsized company.
• The individual will have ample experience managing confidential matters and must be comfortable providing superior support to senior executives and interfacing with the board of directors and donors.
• The qualified candidate will also demonstrate composure and professional integrity at all times.
• Excellent computer skills including all MS Office applications (Word, Excel, Outlook, PowerPoint). Knowledge of Adobe Creative Suite is a plus.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Familiar with standard marketing and graphic design concepts, practices, and procedures within the marketing field. Relies on experience and judgment to plan and accomplish goals.
• Ability to professionally interact with multiple constituents including Board Members, elected officials, donors, University Area Community members and other staff.
• Ability to speak, read, and write English fluently.
• Ability and willingness to accept direction and follow established Policies and Procedures.
• Ability and willingness to carry out duties while staying calm, courteous, and polite during stressful times.
• Ability and willingness to show cultural competence in regards to nationality, race, sex, religion, and sexual preference of both community members and staff.
• Good interpersonal skills.
• Positive attitude.
• Ability to honor confidentiality.
• Prior experience in a nonprofit setting preferred.