IT Budget & Financial Operations Analyst in Boca Raton, Florida at MDVIP LLC

MDVIP: Transforming Primary Care, One Patient at a Time

MDVIP is a national leader in personalized healthcare, empowering over 425,000 members to achieve their health and wellness goals through a network of more than 1,400 concierge primary care physicians. Our program emphasizes preventive medicine, offering comprehensive screenings, advanced diagnostics, and individualized wellness plans. Recognized as a Great Place to Work® since 2018, MDVIP is committed to excellence in patient care and employee satisfaction.

Role Summary

The IT Budget & Financial Operations Analyst is a budget centric hybrid role responsible for IT and Security financial planning, forecasting, and budget governance, while supporting procurement and financial operations activities to ensure vendor spend aligns with approved budgets, forecasts, and contractual commitments.

This role owns budget accuracy, financial transparency, and executive reporting, and supports procurement execution from a financial analysis and operational perspective, without holding contract, purchase order, or invoice approval authority.

Responsibility Weighting

• IT Budgeting, Forecasting & Governance: ~70%
• Procurement & Financial Operations Support: ~30%

Key Responsibilities

IT Budgeting, Forecasting & Financial Governance (Primary – 70%)

• Develop and manage IT and Security OpEx and CapEx budgets.
• Prepare annual budgets, re forecasts, and long range financial plans.
• Track actual spend versus budget and forecast; analyze and explain variances.
• Monitor budget run rate and funding availability across IT portfolios.
• Prepare executive level financial summaries, insights, and recommendations.
• Maintain audit ready budget documentation and financial controls.
• Accountability: Forecast accuracy, budget integrity, and financial reporting quality.

Procurement & Financial Operations Support (Secondary – 30%)

• Contract Negotiation Support
• Support contract negotiations through financial modeling, pricing analysis, and budget impact assessments.
• Participate in negotiation discussions as a financial and budget advisor.
• Validate that proposed pricing structures and contract timing align with approved budgets and forecasts.
• Partner with Finance and Legal to ensure financial accuracy of negotiated terms.

Purchase Order (PO) Support

• Draft or initiate purchase orders based on executed contracts and confirmed budget availability.
• Ensure PO values, timing, and cost allocations align with approved budgets and forecasts.
• Identify and escalate funding gaps, forecast impacts, or timing issues prior to submission.

Invoice Submission & Vendor Support

• Submit vendor invoices into financial systems.
• Validate invoices for budget alignment and proper cost center and general ledger coding.
• Escalate discrepancies or inconsistencies to Finance or Legal for resolution.
• Contract approval or signing authority
• Purchase order approval authority
• Final invoice approval
• Vendor ownership or vendor performance management

Key Performance Indicators

• Forecast Accuracy & Financial Predictability
• Accuracy of IT budget forecasts versus actuals
• Reduction in unplanned or late identified spend
• Budget Governance & Spend Control
• Percentage of IT spend aligned with approved budgets
• Audit findings related to IT budget controls
• Timeliness and clarity of executive financial reporting
• Leadership confidence in IT financial planning

Required Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Experience in budget analysis, financial planning, or financial operations.
• Strong analytical skills with advanced Microsoft Excel proficiency.
• Ability to communicate financial insights to technical and non technical stakeholders.

Preferred Qualifications

• Experience supporting IT or Security budgets.
• Familiarity with contract lifecycle, ERP, or financial management systems (Coupa)
• Experience supporting procurement activities from a financial perspective.
• Understanding of audit and internal control expectations.

Why Join MDVIP?

• Be part of a mission-driven organization leading innovation in personalized healthcare.
• Drive transformation and growth in a dynamic, fast-paced environment.
• Competitive compensation: attractive base salary complemented by performance-based incentives for eligible roles.
• Comprehensive benefits: health, dental, vision insurance, and retirement plans.
• Professional development: access to ongoing training and leadership development programs.
• Positive work environment: consistently recognized as a Great Place to Work®, fostering a culture of collaboration and excellence.

MDVIP is an Equal Opportunity Employer and is committed to fostering an inclusive and diverse workplace. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status. We believe that diversity and inclusion drive innovation and strengthen our company culture.

If you require accommodation during the application or interview process, please let us know, and we will be happy to assist.

Our compensation reflects the cost of labor across appropriate US geographic markets. Pay is based on several factors including but not limited to market location and may vary depending on job-related knowledge, skills, and education/training and a candidate's work experience. Hired applicants are offered annual incentive compensation programs, subject to applicable eligibility requirements. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. The company offers the following benefits for this position, subject to applicable eligibility requirements. Medical/prescription drug coverage, Dental coverage, Vision coverage, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Basic and Supplemental Life Insurance & Accidental Death and Dismemberment, Disability Income Protection Plan, Employee Assistance Program, 401(k) retirement program, Vacation, Paid Holidays and Personal time, Paid Sick and Family and Medical Leave time as required by law.