Bilingual Accounting Specialist at NABCO Canada Inc. – Richmond Hill, Ontario

Position Summary
The Accounting Specialist supports the business units by preparing and distributing accurate invoices, collecting outstanding accounts receivable, and assisting with accounts payable and general accounting functions.

Essential Functions

• Prepare, reconcile, and distribute customer invoices in a timely and accurate manner.
• Maintain billing through customer portals and payment systems as needed.
• Monitor customer accounts and follow up on outstanding balances to ensure timely collections.
• Support customer setup, credit checks, order releases, and customer credit limit review.
• Respond to customer billing inquiries and resolve discrepancies promptly.
• Process credit card payments, cheque deposits, and support cash application and EFT forms.
• Prepare partial/progressive billing and special account reporting.
• Support Accounts Payable functions, including invoice processing, payment, and vendor inquiries
• Reconcile the general ledger for payroll in the assigned business unit.
• Assist with month-end and year-end accounting and auditing activities.
• Assist with closing documentation, including Statutory Declarations and other required documents.
• Coordinate lien documentation with Credit and Collections.
• Provide excellent internal and external customer service.
• Perform other duties as assigned.

Qualifications
Knowledge, Skills, Abilities

• Bilingual in English and French
• Excellent communication and written skills.
• Ability to work independently and collaboratively in a team environment
• Strong analytical and organizational skills, and detail-oriented skills
• Strong interpersonal and customer service skills.
• Flexible and adaptable to changing priorities and work schedules.

Education, Training, Experience

• 1-5 years of experience in Accounting Receivable and related accounting functions
• Proficiency with accounting software, SAP is an asset
• Experience using MS Office (Excel, Outlook, Word).

Working Conditions and Physical Demands

• Clean indoor office environment.
• No lifting required.
• May be subject to tight deadlines from time to time.