Health Business Office Specialist in Tucson, Arizona at Pascua Yaqui Tribe

The Health Business Office Specialist performs a variety of duties related to the tracking and revisions of health-related budget items, including requesting line items adjustments in the fund budgets, ensuring receivables and payables are recorded in the correct account and program expenditures are within funding guidelines. The incumbent will log and track purchase order request, staff training cost and program cost reporting variances to the Sr. Business Manager.

1. Verify and code requisitions, invoices and other transaction documents prior to submittal to Finance for processing.
2. Determine if funds are available for expenditures or requisitions and review financial reports to ensure the purchase orders are posted to the correct account.
3. Maintain spreadsheets as a part of internal controls for quality assurance of funding compliance and verify accuracy of accounting reports, will request necessary adjustments.
4. Review computer reports for errors and report findings to the Sr. Business Manager.
5. Contact department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed, and to serve as a reference source.
6. Act in the capacity of purchasing agent for the Health Department; contact vendors and other service agencies to inquire of services specific to health programs.
7. Work closely with tribal Procurement and Finance Departments to assure quality and prompt service to all health programs.
8. Assist all divisions within the Health Department with the preparation of the annual tribal budget process; gather and identify health program expenditures.
9. Perform other duties of a similar nature or level as requested by supervisor or director.

Knowledge of:

• General accounting and fund accounting procedures;
• Principals of financial record keeping and reporting standards;
• Automated accounting systems and applicable software applications;
• Modern office practices and procedures;
• Yaqui culture, customs, resources and traditions and/or a willingness to learn.

Skills and Abilities:

• Apply accounting principles and practices;
• Maintain files and records;
• Apply and explain applicable laws, codes, regulations, policies, and/or procedures;
• Use proper English, grammar, punctuation, and spelling;
• Provide customer service;
• Follow oral and written instructions, policies, and procedures;
• Operate a variety of office equipment, including a computer, fax and scan machines and related software applications;
• Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.

Associates Degree in Accounting, Finance or related field plus one (1) year of experience: or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

• Must possess and maintain a valid Arizona Driver's License.

Special Requirements:

• Excel Spreadsheet skills are required;
• Must have a current Level 1 Arizona Clearance Card or be able to obtain the Level 1 Arizona Clearance Card within ninety (90) days of hire. Failure to maintain a current Level 1 Clearance Card will result in termination from this position.