Executive & Data Operations Specialist in Eglin AFB, Florida at Reliance Test & Technology

Reliance Test & Technology
Job Title: Executive & Data Operations Specialist

Security Clearance Required: Secret

Location: Eglin AFB, FL, US 32542

Job Type: Full-time

Education: High School Diploma / GED

Career Level: Experienced (Non-Manager)

Category: Administrative/Clerical

Job Description:

Executive & Data Operations Specialist

Eglin Air Force Base, FL

Open Position Request Number: R-AJ-26

CLASSIFICATION: Executive & Data Operations Specialist

GRADE: Exempt

REPORTS TO: GM/Deputy GM

ESSENTIAL FUNCTIONS: The Executive & Data Operations Specialist provides dedicated, dual-function support to the E-OMS Program Leadership, dividing their time equally between high-level Executive Administration (50%) for the General Manager (GM) and Deputy General Manager (DGM), and Contract Data & Reporting Support (50%).

This position serves as the operational linchpin for the executive office, handling executive calendar orchestration, official customer outreach, protocol-sensitive correspondence, and contract administrative workflows. Simultaneously, the specialist maintains vital contract databases, generates recurring program status reports, and ensures data integrity across program operations.

The incumbent will be responsible for the monitoring, editing and maintenance of various Business Office applications to include the manning baseline, dashboards and other contract performance measures. Will need to be able to manage their time well, identify out of date processes and improve processes, work well with a diverse team and have a basic EOMS contract knowledge and process improvement background. At times this position may be required to work independently and be responsible for confidential material.

GENERAL DUTIES: The Executive & Data Operations Specialist duties include:

Executive Administrative Support (Approx. 50%)

• Executive Calendar & Office Operations: Manage schedules and appointment calendars for the GM and DGM, proactively resolving scheduling conflicts and prioritizing high-level operational matters.
• Visitor & Meeting Coordination: Coordinate official customer visits, program audits, government/client stakeholder sessions, and subcontractor meetings. Handle site access badging, facility logistics, conference room preparation, and hospitality.
• Customer & Stakeholder Outreach: Serve as a professional liaison and primary interface for executive communications with client representatives, contract program managers, industry partners, and internal staff.
• Executive Correspondence & Communications: Draft, proofread, and standardize memoranda, formal briefings, letters, and executive announcements emanating from the GM and DGM offices.
• Contract Organizational Charts: Continuously maintain and publish updated E-OMS program organizational charts, seating charts, and key personnel matrices to reflect real-time staffing changes, subcontract personnel adjustments, and vacancies.
• Travel & Expense Coordination: Prepare executive travel itineraries, coordinate off-site program visit logistics, and compile expense and travel voucher reports in accordance with contract guidelines.

Program Data Support & Reporting (Approx. 50%)

• Contract Database Maintenance: Maintain, update, and audit E-OMS Baseline database, master trackers, spreadsheets, and shared information, ensuring data hygiene, consistency, and completeness.
• Timecard Audit & Validation: Facilitate contract labor compliance by conducting regular reviews and validations of program timecards, proactively checking for charge code errors, or missing/overdue approvals prior to formal payroll/billing processing.
• Recurring & Ad-Hoc Reporting: Extract raw data to compile and format weekly, monthly, and quarterly operational summaries, contract deliverables, performance metric rollups, and ad-hoc status decks for the GM, DGM, and customer review.
• Data Verification & Auditing: Conduct routine checks across administrative and operational files to identify and rectify discrepancies, duplicate entries, mismatched records, and formatting anomalies.
• Information Architecture & Records Management: Organize and manage electronic filing systems, contract deliverable libraries, and collaborative directories (Microsoft SharePoint / Teams / Cloud drives) to ensure immediate retrieval during internal or customer audits.
• Process Documentation: Maintain standard operating procedures (SOPs) for data capture, timecard verification checkpoints, report compilation methods, and organizational chart updates.

Job Requirements:

EDUCATION/EXPERIENCE REQUIREMENTS: Applicants must have a high school diploma and 3-5 years of experience in executive administrative support, project coordination, contract administrative support or operations data maintenance. Demonstrated ability supporting senior leaders/executives in a structured, fast-paced environment. Experience supporting a federal government contract, federal agency, DoD program, or government contractor. Familiarity with federal reporting requirements, contract deliverables, and records management. Must be a self-starter with the ability to take initiative, to work both independently and in a team environment, and who understands the importance of discretion and confidentiality. Must have solid intermediate proficiency in spreadsheet applications (Microsoft Excel), including demonstrated capability with pivot tables, basic lookup formulas (VLOOKUP/XLOOKUP), data validation, filtering, and chart generation.

Proficiency in office productivity suites (Microsoft 365: Word, Outlook, PowerPoint, Teams, SharePoint). Must be comfortable navigating database systems, task management trackers, or other tools. Strong multitasking and task-prioritization capabilities; keen attention to detail in verifying figures and editing professional documents. This position requires a minimum of 40 hours per week with the possibility of occasional overtime.

OTHER REQUIREMENTS: Candidates must be eligible to obtain and maintain a security clearance. This position requires successful completion of a National Agency Check with Investigation (NACI). All selected candidates must undergo and successfully pass a background investigation and drug test as a condition of placement into this position. Supports E-OMS operational objectives; observes company Quality, Safety, Environmental, Security and Administrative policies; supports Process Improvement.

WORK ENVIRONMENT: Work activities are normally performed in an environmentally controlled area.

PHYSICAL DEMANDS: This position will be subject to substantial movements (motions) of the wrists, hands, and/or fingers. Must be able to have close visual acuity to perform activities such as: preparing and analyzing data and figures; viewing a computer terminal; and require occasional lifting or moving of heavy objects or materials weighing up to 50 pounds.

Note: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

Reliance Test & Technology, LLC is proud to be an Affirmative Action & Equal Employment Opportunity Employer. Reliance Test & Technology, LLC is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination.

All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding, or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state, or local laws or protected class.

Reliance Test & Technology, LLC maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Any person with a disability needing special accommodation for the application process please contact Human Resources.

Applicants must currently hold or be able to obtain and maintain the proper US DoD issued security clearance, which requires US Citizenship. Security clearance eligibility may be discussed during the interview phase. Employment and start date are contingent upon the candidate receiving the required US DoD issued interim security clearance.

Reliance Test & Technology is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Any person with a disability needing special accommodations to the application process please call the RT&T Human Resources Department at (850) 418-0155.