Senior Administrative Assistant in Houston, Texas at San Jacinto College

Senior Administrative Assistant - Central Campus

• Provide administrative support for the office by greeting visitors, addressing inquiries, and assisting with general office operations. Responsibilities include but are not limited to managing the front desk and transaction window, maintaining records, answering phones, and delivering excellent customer service to our internal and external constituents.
• Assist Campus Services and the Dean of Administration in access management of all workspaces and instructional areas to maintain a safe and secure campus. This includes maintaining key requests files, managing vehicle requests, and locking/unlocking doors to buildings, classrooms, and labs for campus events and instructional functions.
• Assist Dean of Administration with budget-related duties. Responsibilities include but are not limited to processing requisitions/purchase orders, journal vouchers, invoices, travel reimbursements, P-card statements, and all related reporting.
• Submit EPAFs for Dean of Administration reporting departments.
• Provides support in the processing of part-time faculty employment documents.
• Performs general office duties such as type letters, memos, emails and ad hoc reporting as required.
• Assist with various special events, activities, assignments, and projects assigned by the Dean of Administration and/or Coordinator of Events & Campus Services.
• Assist with the scheduling of events and reports as needed.
• Assist in managing calendars, scheduling appointments, and coordinating meetings, ensuring all parties are informed and well-prepared.
• Works with the Dean of Administration and Coordinator of Events & Campus Services to update brochures, materials, or the website for the department.

• Logging & maintaining lost and found items.
• Logging & distributing vending machine refunds for employees, students, and guests.
• Apply and maintain notary public designation to offer services for employees and students.
• Submit maintenance and ITS requests as needed.
• Replenish first-aid kits as needed.
• Ensure that the department workroom and supplies cabinets are organized and replenished.
• Perform other job-related duties as assigned.

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint)

• High school diploma or equivalent

• Above requirement plus one year of specialized or technical training beyond high school

• Three years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job

• Above requirement including one or more years in a higher education environment

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6317

Posting Close Date: 6/30/2026 at 6 pm CST

Applicant Support:
If you need assistance with the application process, please contact the Cornerstone Support Team at 281-998-6387, option 3, or email cornerstonesupport@sjcd.edu.

Note: Due to the number of applications we receive, we are unable to follow-up with every applicant individually. If your qualifications meet the requirements for the position, and you are selected for an interview, we will contact you. You can review your application status by logging into the Cornerstone system.

Annual Security Report: The San Jacinto College Police Department is responsible for preparing and distributing the Annual Security Report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy and pregnancy-related conditions, religion, gender/sex, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College's non-discrimination policies: Sandra Ramirez, VCHR Org/Talent Effectiveness, 4620 Fairmont Pkwy., Pasadena, TX 77504, 281-991-2659. sandra.ramirez@sjcd.edu.