Program Manager in Portland, Oregon at Oregon Health & Science University

Program Manager

US-OR-Portland

Requisition ID: 2026-39583
Position Category: Hospital/Clinic Support
Job Type: Unclassified Administrative
Position Type: Regular Full-Time
Posting Department: HC Hospital Administration
Posting Salary Range: $93,392.00 - $149,156.80 per year with offer based on experience, education and internal equity
Posting FTE: 1.00
Posting Schedule: Monday - Friday
Posting Hours: 8:00am - 5:00pm
HR Mission: Healthcare
Drug Testable: No

Department Overview

The Program Manager, HB2697 Staffing Committees is responsible for the day-to-day execution, coordination, and continuous improvement of OHSU’s staffing governance and regulatory compliance processes under Oregon House Bill (HB) 2697.

Reporting to the Senior Director, this role operationalizes governance structures, workflows, and compliance
systems, ensuring that staffing committees, escalation pathways, and regulatory processes function
consistently, efficiently, and in alignment with organizational expectations.

The Program Manager serves as the primary system operator for staffing governance—coordinating
committee activities, managing staffing plan workflows, tracking compliance performance, and supporting
regulatory response processes.

This role does not establish staffing policy, staffing levels, or governance structures, but instead ensures the
reliable execution, documentation, and monitoring of those established by executive leadership, clinical
leadership, and labor agreements.

The Program Manager partners closely with the Senior Director and cross-functional stakeholders (including
but not limited to: Legal, Labor Relations, Regulatory Affairs, Nursing, Finance, and operations leadership) to
ensure a standardized, audit-ready, and defensible governance system that minimizes compliance risk and
supports effective decision-making.

Function/Duties of Position

Staffing Governance & Committee System Leadership

• Monitors and manages governance operations (e.g., decision timelines, escalation utilization, workflow adherence) and escalates performance gaps or risks to the Senior Director
• Supports Executive Governance Council by preparing analyses, summaries, and escalation materials for high-risk or unresolved issues
• Coordinates day-to-day operations of the HB2697 staffing governance system, including staffing committees (Professional Technical & Service and Nursing), escalation pathways, and executive governance processes
• Manages logistics, facilitation support, and workflow coordination for governance forums (Staffing Committee, Steering Committee, Executive Governance Council) to ensure timely, consistent, and compliant execution
• Partners with committee co-chairs, Labor Relations, and operational leaders to prepare structured agendas, decision-support materials, and ensure readiness for governance discussions
• Ensures adherence to established governance processes, including decision rights, quorum requirements, documentation standards, and escalation protocols
• Tracks committee decisions, action items, and follow-ups to ensure closure and accountability
• Implements and maintains standardized workflows for staffing plan development, review, approval, and revision
• Ensures appropriate use of escalation pathways and facilitates coordination when governance thresholds (e.g., quorum, impasse) are not met
• Provides leadership with clear, accurate visibility into governance activities, risks, and process performance through reporting and documentation

Safe Staffing Plan Governance & Administration

• Manages the end-to-end lifecycle of the enterprise staffing plan portfolio, including intake, tracking, version control, review workflows, approvals, and submission readiness
• Ensures staffing plans meet defined statutory, operational, and documentation requirements prior to submission, based on established standards and guidance
• Maintains centralized documentation and audit-ready records of all staffing plans and revisions
• Tracks plan status, approvals, and timelines, ensuring transparency and accountability across stakeholders
• Supports alignment of staffing plan documentation with organizational standards and regulatory expectations; escalates inconsistencies or risks.

Data, Reporting, & Audit Readiness

• Maintains data infrastructure, reporting tools, and dashboards supporting staffing governance, compliance tracking, and risk visibility
  
• Ensures accuracy, completeness, and audit readiness of all governance, compliance, and investigation data and documentation
  
• Produces routine and ad hoc reports on staffing plans, deviations, escalations, investigations, and compliance performance
  
• Develops and maintains centralized dashboards to monitor key indicators (e.g., deviations, investigations, penalties, plan approvals)
  
• Tracks and reports compliance-related financial impacts (e.g., penalties, staffing deviations) in partnership with Finance
  
• Uses data to identify trends, surface risks, and support decision-making by leadership

Other Duties as Assigned

Required Qualifications

• Bachelor’s degree and seven years of progressively responsible program/project management
  experience OR
• Master’s degree and six years of progressively responsible experience OR
• Equivalent combination of education, training, and demonstrated experience.

Preferred Qualifications

• Master’s degree in healthcare administration (MHA), Public Health (MPH), or related field
• Experience with staffing operations, workforce planning, or labor-related environments
• Experience supporting regulatory programs (e.g., CMS, Joint Commission, DNV, ACGME, state workforce regulations)
• Experience building or maintaining reporting tools, dashboards, or tracking systems
• Experience supporting governance bodies, committees, or formal decision-making structures
• Project Management Professional (PMP) or equivalent certification
  
• Lean, Six Sigma, or other process improvement trainin