Accounts Receivable Manager in Monroe, Ohio at Valicor Environmental Services LLC

Accounts Receivable Manager

Valicor Environmental Services is looking for an Accounts Receivable Manager to work in our Monroe, OH (Reed Road) facility. The Accounts Receivable Manager is responsible for overseeing the company’s accounts receivable operations, efficient cash collection, and effective credit and collections processes.

The ideal candidate has strong accounting and analytical skills, excellent attention to detail, and experience managing receivables in a service-based, project-based, or environmental services organization.

Key Responsibilities

Accounts Receivable & Collections

• Lead the day-to-day accounts receivable and collection function.
• Responsible for credit approval process in conjunction with the CFO and VP of Finance. Includes processing credit checks on potential customers, reviewing customer account information and following up on any missing or incomplete information.
• Oversee payment application, customer account reconciliations, and collection activities.
• Monitor aging reports, identify delinquent accounts, and develop collection strategies.
• Research and resolve customer disputes, short payments, credits, and unapplied cash.
• Maintain accurate customer account records, including tax exempt documentation, updating customer email information and research customer account setup issues.
• Assign customer accounts to appropriate accounts receivable specialist.
• Work with accounts receivable specialists to ensure monthly customer statements are sent out timely.

Billing & Revenue Support

• Partner with Sales team and Billing team to resolve missing documentation, purchase orders, service discrepancies, pricing issues, and other billing exceptions.
• Help to ensure customer accounts are properly established before transactions are processed.
• Understand, maintain update the customer/vendor portals.

Cash Management & Reporting

• Monitor daily cash receipts and ensure payments are properly posted and applied.
• Understand cash application process and daily bank reporting information.
• Monitor accounts sent to outside collection agency and bankruptcy accounts.
• Prepare and analyze AR aging, DSO, collection effectiveness, and other accounts receivable metrics.
• Provide regular reporting and analysis to Finance leadership.
• Assist with month-end and year-end close activities, including AR reconciliations and allowance for doubtful accounts.
• Assist in year-end financial audit and any interim audit functions.
• Supervise, coach, and develop accounts receivable personnel.
• Ensure compliance with company policies and applicable accounting and financial-control requirements.

Qualifications

Required:

• Bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent professional experience.
• 5+ years of progressive accounts receivable, billing, collections, or accounting experience.
• 5+ years of experience leading or supervising an AR or accounting team.
• Strong understanding of accounts receivable, collections, reconciliations, and general accounting principles.
• Advanced Excel skills and experience working with accounting systems.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines.

Preferred:

• Experience in environmental services, waste management, transportation, field services, construction, or another project- or service-based industry.
• Experience with complex customer contracts, purchase orders, project billing, or recurring service agreements.
• Experience with ERP systems such as Microsoft Dynamics, SAP, Oracle, or similar platforms.
• Experience establishing AR KPIs and improving DSO and collection performance.

Key Performance Indicators

• Accounts receivable aging and reduction of past-due balances
• Days Sales Outstanding (DSO)
• Collection effectiveness
• Reduction of unapplied cash and billing disputes
• Timeliness and accuracy of AR reconciliations
• Customer payment resolution

About Valicor:

Headquartered in Monroe, Ohio. Valicor is the largest provider of non-hazardous wastewater treatment services in North America. Leveraging its extensive fleet of tankers and a network of strategically located centralized wastewater treatment (“CWT”) facilities, the Company transports and processes diverse wastewater streams that result from the manufacture of industrial and consumer goods. The Company’s mission-critical services allow customers to meet federal, state, and local regulations by safely and responsibly disposing of oily water, leachate, soaps, line flush waste, and similar waste streams and it also provides a diverse set of landfill solidification, product destruction, and retail oil services. As an ISO 14001 certified organization, Valicor takes great pride in its environmental compliance process.

Valicor is an Equal Opportunity Employer and participates in E-Verify. We strongly encourage women, minorities, individuals with disabilities and veterans to apply.

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