ADMINISTRATIVE ANALYST - DEVELOPMENT SERVICES in San Marcos, California at City of San Marcos

The City of San Marcos welcomes qualified applications for the position of Administrative Analyst in the Development Services Department. Ready to discover where your talents can take you next? Discover just how bright your future can be in San Marcos!

Your role
This position will be highly involved in Commission support, public records and files, and the development and implementation of administrative policies and programs. This position will serve as the central hub of the administrative team, focusing on internal customer support and processes. If you possess strong attention to detail, impeccable organization skills and have a strong desire to work in a collaborative team environment, we look forward to reviewing your application.

Why you’ll love it here

At the City of San Marcos, we live our values: teamwork, professionalism, fiscal responsibility, and customer service. We believe in operating like an efficient business while keeping people at the center of what we do — both the community we serve and the employees who serve it.

Here, your work will matter. Your ideas will be heard. And your efforts will help shape how the city operates for years to come.

San Marcos is …

• One of the top 25 places to raise a family (Fortune Magazine)
• The health care hub of North County (Kaiser’s hospital opened last year and Scripps just announced its next hospital will be in San Marcos)
• An education leader, home to Cal State San Marcos and Palomar Community College
• Top 10 safest city in California

This opportunity is currently available -- applications will be reviewed as received and well qualified candidates will be contacted directly to set up an interview. Don't delay -- apply today!

What we offer

• Our 9/80 work week means you'll have every other Friday off, and options for flexible work schedules once you have the job duties and responsibilities under your belt
• Generous health benefits for you and your family (all medical premiums are employer paid at 90%, including family plans)
• Ample time off: 14 paid holidays, 96 hours of sick leave, starting at 80 hours vacation leave annually
• City paid maternity / paternity / grandparent leave - City paid 4 weeks of leave for new parents welcoming a new addition to the family and 1 week of leave for grandparents with expanding families
• Participate in the CalPERS retirement system (Classic members - 2% @ 55, New members 2% @ 62), and Social Security
• Enhance your career taking advantage of our Tuition Reimbursement Program, up to $1,500 per fiscal year, which can also be used for student loan repayment

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Core Duties (All Levels in the Management Analyst Series):

• Conducts comprehensive data collection, analysis, and evaluation to inform operational and strategic decision-making.
• Administers and coordinates assigned functions or projects, including policy implementation, monitoring, and ongoing improvement initiatives.
• Prepares and presents completed staff work in the form of comprehensive reports, memoranda and/or detailed analytical reports, summarizing key findings and offering data-driven recommendations.
• Integral Participation in division and/or department budget-related analysis, development, forecasting, and monitoring activities by managing the tracking of expenditures, revenue, and financial performance in tandem with broader data evaluation responsibilities.
• Identifies and addresses operational challenges through research and data-driven solutions; implements approved improvements based on findings.
• Coordinates and manages special projects, conducting research and analysis of new programs, services, policies, and procedures.
• Oversees divisions and/or department purchases, contracts and grant administration, ensuring compliance and proper documentation with the support of the Procurement Division.
• Analyzes federal, state, and local legislation to assess potential impacts on the department’s operations and makes recommendations accordingly, when applicable.
• Acts as a liaison between departments, external agencies, and the public; provides staff assistance to boards, committees, and commissions.
• Attends professional group meetings to remain updated on trends, regulations, and innovations in the field.
• Maintains accurate records and ensures compliance with organizational policies and regulatory requirements.
• Provides mentoring and oversight to lower-level staff, assigning tasks, reviewing work, and conducting performance evaluations.
• Responds to and resolves complex citizen and stakeholder complaints and inquiries, delivering appropriate solutions based on analysis.
• Other duties as assigned.

Differentiated Responsibilities:

Administrative Management Analyst (Entry Level):

• Level of Responsibility:

Supports operations through data collection and basic analysis, contributing to the development of reports and recommendations. Focuses on administrative support, aiding in day-to-day functions, and assisting in the analysis of operational data and workflows.

• Key Duty Examples:
• Conducts basic data analysis for reports and recommendations, assisting with identifying areas for improvement.
• Provides administrative support on contracts and grants, assisting with compliance monitoring and reporting.
• Compiles meeting materials and provides secretarial support to task forces, working groups and commissions, including taking minutes and tracking action items.
• Participates in department coordination activities, supporting cross-departmental initiatives.
• Cultivates strong relationships across departments, acting as a key resource for data-driven decision-making. Gains buy-in for recommendations by clearly communicating the rationale behind solutions and demonstrating their organizational benefits. Fosters collaborative partnerships with internal teams and external stakeholders to drive initiatives forward.

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training

An associate's degree from an accredited college or university with major course work in business administration, public administration, economics, or a related field, is preferred. However, equivalent experience, certification, licensure and/or education will be considered in lieu of a degree.

Experience

Three years of increasingly responsible support role or administrative experience related to assigned area.

Holidays – The City observes fourteen (14) paid holidays that include eleven (11) specifically designated days as recognized by the State of California and three (3) floating holidays.

Deferred Compensation Employer Match Program - The City offers a Deferred Compensation Employer Match Program, matching employee contributions up to 2%

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