Accounts Payable Assistant in McHenry, Illinois at MRA Recruiting Services
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Job Description
Location: McHenry, IL
Schedule: Monday – Friday, 8:00 p.m. – 4:30 p.m.
Work Arrangement: 100% Onsite
Assignment Length: 3-6 months with the potential for extension
Hourly Wage: $23 - $26 per hour
Join Our Accounting Team!
We're looking for a detail-oriented Accounts Payable Assistant to support our accounting department during a temporary assignment. If you enjoy working in a fast-paced environment, have strong organizational skills, and take pride in accuracy, we'd love to hear from you.
In this role, you'll play a key part in ensuring vendor invoices are processed accurately and paid on time while supporting daily accounts payable operations.
What You'll Do
Process vendor invoices accurately and efficiently in the ERP system
Obtain appropriate approvals before processing invoices
Perform three-way matching of purchase orders, receiving documents, and vendor invoices
Review invoices for accuracy, coding, and mathematical correctness
Verify General Ledger account coding
Identify and process 1099-reportable transactions
Maintain accurate vendor records and required government documentation
Process weekly vendor payments, including ACH, wire transfers, checks, and credit card transactions
Provide backup support for other Accounts Payable team members as needed
Research and resolve invoice discrepancies
Identify and report unusual or suspicious transactions
Help ensure vendors are paid accurately and on time
Qualifications
High School Diploma or GED required
2-3 years of Accounts Payable experience
Solid understanding of accounts payable processes and best practices
Experience working in a manufacturing or distribution environment preferred
Minimum of 2-3 years of experience using an ERP system; SAP experience is strongly preferred
Experience supporting global business operations is a plus
Intermediate to advanced Microsoft Excel skills, including: PIvot Tables, VLOOKUPS, SUMIFS
Strong attention to detail and organizational skills
Ability to prioritize multiple tasks and meet deadlines
Excellent verbal and written communication skills
Strong problem-solving and critical thinking abilities
Must be able to read, write, and communicate effectively in English
What We're Looking For
The ideal candidate is dependable, organized, and enjoys working with numbers. You'll thrive in this role if you're able to manage multiple priorities, work independently, and maintain a high level of accuracy while supporting a collaborative accounting team.
This is not a job description. More details will be provided regarding the functions of this position.At Medela, you will be joining a global community of colleagues, united by the purpose that drives our business: helping people. Medela exists to advance human health and well-being through knowledge-based and innovative human milk and medical vacuum solutions.Our employees are empowered to serve this purpose in a family-owned company that is growing rapidly around the world. We value intensive exchanges, diverse perspectives, and unbureaucratic decisions. You will have the opportunity to develop at an international level, and witness the direct impact your work has on our company’s success.If you are interested in this opportunity, we are looking forward to receiving your application.For this position we only consider direct applications - thank you for your understanding.As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDs status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance.
We Make it Easy
Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.
As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.
We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.