Development Coordinator, International Philanthropy in Cambridge, Massachusetts at Harvard University

003155SR
School/Unit Harvard University Central Administration
Department Alumni Affairs and Development
Job Function General Administration
Location Cambridge
Job Type Full-time
Salary Grade 055
FLSA Status Non-exempt
Union 55 - Hvd Union Cler & Tech Workers
Term Appointment No

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Job Summary:

Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the Faculty of Arts and Sciences (FAS) Development, Communications, Events & Donor Relations, University Development and Advancement Solutions, the Harvard Alumni Association (HAA), and AA&D Administration.

Job-Specific Responsibilities:

• The International Philanthropy Coordinator supports frontline fundraising activities through donor briefings, prospect and topical research, strategy development, stewardship coordination with Donor Relations, donor and faculty correspondence, gift proposal development, and international gift policy submissions. The position works closely with Gift Management to ensure accurate gift processing and provides support to international senior leadership and faculty engagement activities.
• Provides high-level support for international donor meetings, events, communications, and travel planning. Advises and assists Development Assistants with complex international itineraries and related logistics.
• Supports key international initiatives under the guidance of senior fundraisers, including:
  • The Global Advisory Council, its annual meeting, and year-round member engagement.
  • Proposal development and fundraising activities related to international donors and priority initiatives.
• Supports Senior Directors in managing donor pipelines and fundraising strategy; serves as the primary development office liaison to the Office of the Vice Provost for International Affairs; and assists with engagement of faculty leaders and internationally focused centers and programs.
• In partnership with Research & Prospect Management and fundraisers across Harvard, assists in identifying, qualifying, and prioritizing international prospects; tracking cultivation and solicitation activity; developing prospect profiles; and preparing briefing materials for faculty and senior University leaders.
• Manages the briefing and appointment process for international prospect meetings involving the President, Provosts, Deans, senior faculty, and other University leaders. Reviews briefing materials, assesses University affiliations and giving history, monitors relevant activity, and aligns recommendations with institutional priorities.
• Serves as a liaison to Research & Prospect Management, coordinating requests for prospect research and producing organizational profiles, background materials, and briefings on individual and institutional prospects.
• Works independently in a fast-paced, global environment, managing multiple priorities across geographic regions and University initiatives. Anticipates needs, advances projects proactively, resolves challenges, and provides guidance to administrative staff on briefing materials, travel logistics, and expense reporting.
• Facilitates collaboration and information sharing across AA&D, schools, centers, and University partners, leveraging technology and effective communication practices to support fundraising objectives.
• Partners closely with the Development Planning team to provide advisory and strategic support for presidential and provostial international travel and engagement activities.
• Collaborates with Advancement Communications, Events, Donor Relations, Operations, and other University offices to strengthen stewardship, donor recognition, gift acknowledgments, reporting accuracy, and data integrity, while helping resolve complex gift-related issues.
• Produces weekly team agendas, coordinates information gathering across the team, and provides high-level administrative and operational support. Assists with special events and meetings in support of fundraising activities.
• Performs other duties as assigned. The responsibilities described above represent the primary functions of the position and are not intended to be an exhaustive list of all duties.

Working Conditions:

• Candidates must be willing to have an in-office presence of three days a week minimum and flexibility for in office as needed around manager needs and donor visits.

Basic Qualifications:

• Two years of related or equivalent experience.
• Solid computer skills in a PC and network environment, working knowledge of Microsoft Office suite.
• Candidates must be willing to have an in-office presence of three days a week minimum and flexibility for in office as needed around manager needs and donor visits.
• Ability to work additional evening and weekend hours as needed.
• You will be expected to work certain events/campus activities, such as reunions each Spring, and participate in department retreats that are taking place on campus in Cambridge, MA.

Additional Qualifications and Skills:

• Bachelor’s degree strongly preferred, higher degree a plus;
• Experience in an academic environment and knowledge of Harvard a plus; Knowledge of international fundraising in a non-profit setting helpful;
• Excellent organizational skills. Capable of managing multiple assignments from multiple sources; efficient, organized, detail oriented, unflappable, and able to meet project deadlines.
• Strong written and verbal communication skills, and the ability to comprehend and summarize detailed and complex research reports and press articles to create briefings.
• Ability to maintain confidentiality and exercise sound professional judgment and possess a strong commitment to client service.
• Strong interest in higher education and a general working knowledge of international issues, foreign language skills are a plus.
• Must be professional, enthusiastic, collaborative, focused, motivated to learn and flexible to change, reliable, self-motivated, and able to work effectively with people from different backgrounds and experience.
• Must embrace Harvard and AA&D's culture and values

• Orientation and Review Period: 3 months
• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Please submit a cover letter with your application.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.