Front Desk Staff in New York, New York at Longacre Asset Management LLC

Position Summary

We are seeking a friendly, organized, and detail-oriented Front Desk Receptionist / Office Administrator to serve as the first point of contact for our office. This individual will provide exceptional customer service while ensuring the office operates efficiently on a day-to-day basis. The ideal candidate is professional, dependable, proactive, and thrives in a fast-paced environment while balancing multiple priorities.

· Greet visitors, clients, vendors, and employees in a professional and welcoming manner.

· Answer and direct incoming phone calls and emails promptly.

· Manage visitor check-in procedures and maintain office security.

· Receive, sort, and distribute incoming mail and deliveries.

· Coordinate outgoing mail and courier services.

· Maintain an organized, clean, and professional front office environment.

· Order and manage office supplies, kitchen inventory, and equipment.

· Schedule meetings and reserve conference rooms.

· Assist with calendar management and appointment scheduling.

· Coordinate office maintenance requests and vendor appointments.

· Support company events, meetings, and employee activities.

· Prepare, proofread, and distribute correspondence and documents.

· Maintain electronic and physical filing systems.

· Assist with data entry and record management.

· Create reports, spreadsheets, and presentations as needed.

· Handle confidential information with discretion and professionalism.

· Assist various departments with administrative projects.

· Support onboarding activities for new employees.

· Help coordinate travel arrangements and expense reporting when needed.

· Perform additional administrative duties as assigned.

· High school diploma or equivalent required; Associate's degree preferred.

· 2+ years of experience in a receptionist, administrative assistant, or office administration role.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Experience with office equipment including copiers, printers, and multi-line phone systems.

· Excellent verbal and written communication skills.

· Strong organizational and time management abilities.

· Ability to multitask and prioritize responsibilities in a fast-paced environment.

· Professional appearance and customer-focused attitude.

· Strong attention to detail and problem-solving skills.

· Experience supporting multiple departments or executives.

· Familiarity with HR, payroll, or accounting administrative functions.

· Experience using office management or scheduling software.

· Outstanding customer service

· Professional communication

· Organization and attention to detail

· Time management

· Multitasking

· Reliability and accountability

· Problem-solving

· Team collaboration

· Confidentiality and discretion

· Adaptability

· Ability to sit, stand, and walk throughout the workday.

· Occasionally lift or move items up to 25 pounds.

· Ability to operate standard office equipment.

· Competitive salary

· Paid Time Off (PTO)

· Medical, Dental, and Vision Insurance

· 401(k) with company match (if applicable)

· Paid Holidays

· Professional development opportunities