Community and Volunteer Coordinator in Los Angeles, California at Pacific Asian Consortium in Employment

Salary: $24.85/hour- $34.26/hour

JOB PURPOSE:

Plans, organizes and coordinates community involvement activities and parent volunteer services for Head Start and other early childhood programs. Secures community resources and parental involvement in support of children’s development, a key mandatory requirement of Head Start and Early Head Start programs.

POSITION RESPONSIBILITIES:

Plans Early Childhood Education programs and operations related to family and community involvement, including setting goals; directing staff and overseeing budgets; evaluates and assesses program activities to ensure goals and standards are met; interacts with the public and provides customer service by phone, email and in person; prepares correspondence, reports, records and other paperwork; and ensures program databases and recordkeeping files related to community and volunteer involvement are in order.

MANAGEMENT DUTIES:

• Plan, organize, coordinate and monitor community and volunteer services for Head Start and Early Head Start students
• Provide support to Family Development Advocates in planning, organizing, coordinating and monitoring parent involvement activities as required by HS Performance Standards and LACOE GIMs.
• Conduct periodic monitoring of activities as required by Head Start Performance Standards and LACOE GIMs.
• Data entry activities as required by LACOE into Child Plus database.
• Prepare and submit accurate reports in a timely manner.
• Prepare and submit required reports to LACOE in a timely manner.
• Coordinate parent survey activities as required by LACOE and State Preschool program.
• Receive and process reimbursement claims of Policy Committee members.
• Analyze program needs for community and volunteer services and recommend priorities for community and volunteer involvement activities
• Oversight of budget for parent and community volunteer involvement
• Coordinates the monthly Policy Committee meetings including the recruitment of parent participation
• Compile monthly reports for presentation at Policy Committee meetings.
• Participate as part of the management team in agency-wide activities, including recruitment, enrollment, community outreach, and reporting.
• Perform simultaneous interpreting during Policy Committee meetings and/or as needed.
• Maintains orderly records of Parent Involvement Services electronically and via hard copy.

PROFESSIONAL COMMUNITY AND VOLUNTEER INVOLVEMENT DUTIES:

• Coordinate, collaborate and monitor parent involvement and volunteer activities
• Develop and implement agency-wide volunteer program
• Coordinate classroom volunteer program
• Conduct orientations for Policy Committee members
• Ensures that the parent and volunteer complaints process is followed
• Manage non-federal match tracking system
• In collaboration with the education team, coordinates activities such as open house, community outreach and other recruitment activities
• Coordinate Parent Committees at school sites and Parent Policy Committee
• Train Parent Committee Officers and Parent Policy Committee Members
• Supports and ensures the achievement of recruitment and enrollment goals.
• Assists in accomplishing the program’s non-federal share through the access of community resources (services, donations, discounts and/or goods).

QUALIFICATIONS:

• This position requires a person with supervisory experience and knowledge of community and family development activities, especially in Head Start or other early childhood education programs.
• Must have excellent communication and interpersonal skills, ability to work with diverse populations, handling multiple tasks and projects, conducting public relations, and supervising staff in a field setting.
• Bilingual in Spanish is required (both written and verbal communication).
• Availability to work on weekday evenings and/or Saturdays as needed.

EXPERIENCE:

• At least 2 to 3 years of experience and expertise in assisting the parents of young children in advocating and decision-making for their families
• Two to three (2 – 3) years minimum supervisory experience with parent/volunteer and community involvement services, preferably in a Head Start or Early Head Start program.

EDUCATION:

• Bachelor's degree in human development, Sociology, Psychology, Early Childhood Education or related field or a Family Development Credential and Family Development Leadership Credential as of July 1, 2013.
• Those with no Bachelor's Degree are required to enroll in a program leading to a Bachelor's Degree in Social Work, Human Development, Sociology, Psychology, Early Childhood Education or related field.
• Must be enrolled in at least six (6) semester units or nine (9) quarter units and complete the courses with a grade of “C” or better annually.
• The Professional Development Plan must clearly define the timeline of completion of Bachelor's Degree

LICENSE/CREDENTIAL/PERMIT:

• Family Development Credential and Family Development Credential Leadership Series completion within the first two(2)years of employment.
• Valid California Driver’s License and insurance coverage
• Must pass Department of Justice background check prior to start of employment.
• Must have verification of T.B. clearance at time of employment, to be renewed every two years (every 4 years for chest x-rays).
• Must complete a physical examination at time of employment, to be renewed every two years.
• Provide proof of the following immunizations as required: Measles, Whooping Cough and Influenza.

TRAINING AND PROFESSIONAL DEVELOPMENT REQUIREMENT:

• Fifteen hours of professional development annually that builds the knowledge, experience, and competencies to improve child, family and staff outcomes. Of this, a minimum of 50% of the 15 hours (or 7.5 hours) must be focused on the specific content area or job assignment.

PHYSICAL DEMANDS:

The working conditions and physical demands described here are representative of those an employee must meet to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The physical environment the incumbent will work in is typically an office environment with moderate noise levels that would be expected in that type of work environment. Frequent local travel to community and school sites is required. Occasional evening and weekend work required.

• T.B. Test within the past six months prior to employment, and every two (2) years thereafter (every 4 years for a chest X-ray).
• Must pass a physical examination at the time of hire, and every 2 years thereafter
• Provide proof of the following immunizations as required: Measles, Whooping Cough and Influenza.
• Representative physical demands of the job include: normal vision and hearing, standing for extended periods, sitting for extended periods, kneeling and stooping, manipulating objects with hands, reaching overhead, and occasionally lifting and carrying objects weighing up to 25 pounds.

QUALIFICATIONS:

• This position requires a person with supervisory experience and knowledge of community and family development activities, especially in Head Start or other early childhood education programs.
• Must have excellent communication and interpersonal skills, ability to work with diverse populations, handling multiple tasks and projects, conducting public relations, and supervising staff in a field setting.
• Bilingual in Spanish is required (both written and verbal communication).
• Availability to work on weekday evenings and/or Saturdays as needed.

EXPERIENCE:

• At least 2 to 3 years of experience and expertise in assisting the parents of young children in advocating and decision-making for their families
• Two to three (2 – 3) years minimum supervisory experience with parent/volunteer and community involvement services, preferably in a Head Start or Early Head Start program.

EDUCATION:

• Bachelor's degree in human development, Sociology, Psychology, Early Childhood Education or related field or a Family Development Credential and Family Development Leadership Credential as of July 1, 2013.
• Those with no Bachelor's Degree are required to enroll in a program leading to a Bachelor's Degree in Social Work, Human Development, Sociology, Psychology, Early Childhood Education or related field.
• Must be enrolled in at least six (6) semester units or nine (9) quarter units and complete the courses with a grade of “C” or better annually.
• The Professional Development Plan must clearly define the timeline of completion of Bachelor's Degree