Project Coordinator in DEERFIELD BEACH, Florida at Air Around the Clock

For nearly 40 years, Air Around the Clock has been a trusted name in residential HVAC and plumbing services throughout South Florida. As we continue to grow, we are looking for a highly organized, detail-oriented, and proactive Permit Coordinator to join our team.

This position plays a critical role in ensuring permits are processed accurately and efficiently, inspections are scheduled and completed, and projects remain on track.

We are looking for someone who takes ownership of their work, thrives in a fast-paced environment, and knows how to navigate municipal permitting requirements while delivering excellent customer service.

Permit Processing & Management

• Manage the entire permitting process from application submission through final inspection and permit closure.
• Prepare, submit, and track residential HVAC and plumbing permit applications across multiple municipalities.
• Process a high volume of permits, with a target of approximately 10 permits per day.
• Follow up on pending applications, permit approvals, corrections, and outstanding documentation.
• Maintain accurate records of permit statuses, inspection results, and required documentation.
• Ensure all permits comply with local building codes and municipal requirements.

Inspection Scheduling & Coordination

• Schedule and coordinate inspections with homeowners, municipal inspectors, installation teams, and internal departments.
• Communicate inspection requirements, schedules, and updates to customers and field teams.
• Follow up on failed inspections, corrections, and reinspection requests.
• Work closely with installation managers, customer service representatives, and dispatchers to prevent project delays.
• Coordinate equipment and project documentation as needed to support permitting and installations.

Communication & Customer Service

• Serve as a point of contact for permitting-related questions from customers, municipalities, and internal teams.
• Build and maintain professional relationships with local building departments and inspectors.
• Proactively communicate delays, outstanding requirements, and permit updates.
• Resolve permitting challenges and escalate issues when necessary.
• Deliver a positive customer experience throughout the permitting and inspection process.

Our ideal candidate is:

• Self-Driven: Takes initiative, follows through, and does not need constant supervision.
• Highly Organized: Manages multiple permits, deadlines, and inspections without losing track of details.
• Proactive: Anticipates potential delays and takes action before they affect operations.
• Solution-Oriented: Can navigate permitting challenges and find practical solutions.
• Customer-Focused: Communicates professionally and handles customer concerns with patience and confidence.
• A Strong Team Player: Works effectively with installation teams, dispatch, customer service, and management.
• Excellent at Time Management: Prioritizes tasks efficiently in a high-volume environment.

Success in this position will be measured by:

• Processing approximately 10 permits daily while maintaining accuracy.
• Timely scheduling and coordination of inspections.
• Consistent follow-up on pending permits, corrections, and approvals.
• Minimizing permitting delays that impact installation schedules.
• Maintaining accurate and up-to-date permit records.
• Ensuring permits are successfully closed following final inspections.

Monday – Friday | 40 hours per week

Join a growing company where your work directly supports our field operations and customer experience. At Air Around the Clock, we value integrity, accountability, teamwork, and individuals who take pride in delivering results.

If you are an experienced Permit Coordinator who enjoys staying organized, solving problems, and keeping projects moving, we would love to hear from you!

Apply today and become part of the Air Around the Clock team!

• Minimum 3 years of experience in permit coordination, permitting administration, or a similar role.
• Previous experience managing permits from initial application through final approval and closure.
• Familiarity with South Florida municipal permitting processes, preferably within Broward, Palm Beach, and Miami-Dade counties.
• Experience in HVAC, plumbing, construction, roofing, windows and shutters, solar, or other residential home services industries.
• Experience coordinating inspections and communicating with local building departments.
• Strong organizational skills and the ability to manage multiple permits and deadlines simultaneously.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent written and verbal communication skills.
• Strong customer service skills and the ability to resolve challenging situations professionally.
• Ability to work independently while collaborating with multiple departments.