Campus Event Services Coordinator in Hillsdale, Michigan at Hillsdale College

1. Manage designated events from inception to conclusion as determined by the Director. Includes facilitating client and vendor meetings to determine meeting goals and objectives, registration needs, room blocks, seating, set-up and teardown, billing, special meal requests, etc.
2. Consult with various departments across campus to assess and understand their needs and requirements for events; streamlining event efficiency by tailoring event scheduling towards venues that best support event needs and requirements.
3. Work closely with service providers on campus to understand, offer, and implement service options, capabilities, and limitations.
4. Assist with the organization of on-campus events such as Commencement, White and Blue Weekend, Homecoming, Summer conferences/camps, etc. Responsibilities include creating work orders, compiling and distributing meeting minutes, creating and updating various schedules, organizing event registration, and assigning staff to work.
5. Assist with coordinating and proofing printed materials, compiling event spending, and other requested information.
6. Perform all other tasks and projects as assigned.

1. Excellent interpersonal and customer service skills.
2. Excellent verbal and written communication skills
3. Excellent organizational skills and meticulous attention to detail.
4. Excellent time management skills with a proven ability to meet deadlines.
5. Creative and effective problem-solving skills.
6. Ability to prioritize tasks.
7. Ability to respond to problems and to assist people with a calm, courteous, and helpful manner and attitude.
8. Ability to encapsulate big-picture needs and how to facilitate those needs.
9. Ability to forecast potential conflicts and proactively resolve issues that may arise.
10. Ability to work with a variety of people and departments

• Ability to bend, stoop, climb, and lift.
• Requires average physical strength.
• Ability to get from work site to another. This could mean some traveling across campus.

Required fields are indicated with an asterisk (*).

1. Resume
2. Cover Letter

1. Letter of Recommendation