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Administrative Assistant in West Palm Beach, Florida at Atlantic Residential

NewSalary: $23Industry: Real Estate/Property ManagementJob Function: Admin/Clerical/Secretarial
Atlantic Residential
West Palm Beach, Florida, 33401, United States
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Job Description

POSITION SUMMARY:

The Administrative Assistant is responsible for organizing, coordinating, and maintaining office operations and procedures to ensure organizational effectiveness and efficiency while supporting the Leasing Office.

RESPONSIBILITIES:

  • Answer phone calls from prospects and residents.
  • Complete any filing duties or additional administrative tasks as assigned.
  • Greet and assist clients and residents.
  • Schedule appointments for prospects and complete guest cards.
  • Stock and order supplies for the coffee bar and office.
  • Manage packages to ensure the carrier is following protocol and assist residents as needed.
  • Open and close show models and amenities daily.
  • Assist move-in tasks including key preparation, callbox programming, and pre-walking the unit for readiness.
  • Post notices for events and/or elevator reservations.
  • Upload documents and files as needed.
  • Confirm pre-scheduled appointments at the beginning and end of each day.
  • Prepare move-in bags for future residents.
  • Enter work orders upon request.
  • Assist in preparing daily and weekly reports.
  • Audit files to ensure completion.
  • Assist with resident event support, including set-up and tear-down.
  • Open and date all incoming mail.

QUALIFICATIONS:

  • High School or equivalent required.
  • Two (2) + years of hands-on administrative support experience.
  • Proficiency in MS Word, MS Excel, and MS Outlook.
  • Ability to multi-task multiple projects with superb accuracy.
  • Strong administrative skills.
  • Ability to read, listen and communicate effectively in English, both verbally and written.

Job Location

West Palm Beach, Florida, 33401, United States

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