Procurement and Logistics Manager in Dar es Salaam at Elizabeth Glaser Pediatric AIDS Foundation

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child or family is devastated by HIV and AIDS. Join us on our fight for an AIDS-free generation.

Job title: Procurement &Logistics Manager

Location: Dar es Salaam

Job grade: Six (6)

Primary manager: Director of Operations

Job Summary

Procurement and Logistics Manager leads procurement and logistics functions across our donor-funded health and development programs. The successful candidate will ensure efficient, compliant, and cost-effective procurement and logistics operations in accordance with organizational policies, Tanzanian regulations, and donor requirements, including US Government (USG) funding regulations.

Essential Duties and Responsibilities

1. Procurement

• • Oversees Procurement of office services, goods, equipment and supplies for the Dar Office, sub-offices & central procurement items for sub-grants.
  • Ensuring that all needed documents and donor prior approvals are obtained, completed, and filed for EGPAFs procurement activities in line with USG and GOT regulations, EGPAF policies and guidelines and approved budgets.
  • Establishes and maintains system for purchasing, ensuring that accurate and detailed specifications are submitted in writing prior to initiation of purchasing and coordinates the efficient pickup and delivery of purchases.
  • Maintains all contracts of vendors providing services to EGPAF (leases, phone, airtime and data bundles, vehicle insurance, vehicle maintenance, fuel, etc.)

1. Logistics

• • Provides logistical support to the EGPAF Program as needed.
  • Supports the obtaining of VAT exemptions for all applicable procurements in conjunction with DOS, Ministry of Health and Tanzania Revenue Authority.
  • Manages disposal of all property and equipment in accordance with EGPAF, GOT and USG regulations.
  • Supports to ensures proper inventory reports and controls are in place for all EGPAF property and equipment.
  • Supports to identify, train and coordinates activities of Property Managers in each office.

1. Field Support

• Liaises with Field P&L Staff to ensure standard P&L policies and procedures are implemented in each office.
• Ensures the LPO system is consistently implemented at the field offices
• Conduct visits to Field Offices to assist with implementation of P&L activities and build capacity and understanding of staff.
• Ensures proper documentation of procurement files in sub-offices

1. Supervisory

Provides Technical supervision to the Regional Procurement and Logistics team.

1. Other Duties

• Assesses P&L policies and procedures on an on-going basis to identify and propose new policies or changes as needed, in addition to monitoring the implementation of existing P&L policies to ensure they are being properly adhered to.
• Prepares, submits and advices on relevant Procurement & Logistics MIS reports mentioned above to the Director of Operations

Required Qualifications

• Bachelor's degree in Procurement and Supply Chain Management, Logistics, Business Administration, Commerce, or a related field.
• Active PSPTB registration required; CIPS or equivalent professional certification is an added advantage.
• Minimum of 7 years' progressive procurement and logistics experience, including at least 3 years in a management role.
• Experience supporting USG-funded projects (DOS, CDC, and PEPFAR) and other donor-funded programs.
• Strong knowledge of Tanzanian procurement, logistics, importation, commercial, and statutory compliance requirements.
• Demonstrated experience in procurement planning, contract management, inventory control, warehousing, fleet coordination, and asset management.
• Proven experience maintaining audit-ready procurement and logistics systems.
• Strong leadership, negotiation, analytical, and stakeholder management skills.
• Proficiency in ERP systems, Microsoft Office applications, particularly Word and Excel.

Knowledge, Skills & Abilities

• • Understanding USG procurement and logistical regulations.
  • Procurement & Logistics skills
  • Strong interpersonal skills
  • High quality written & oral communication ability
  • Strong supervisory skills
  • Strong computer literacy
  • Fluent reading, writing, and speaking in both Kiswahili and English

Advert will automatically unpublish on October 02, 2026 2300h.

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the worlds most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) began supporting HIV and AIDS programming in Tanzania in 2003 and established a country office in 2004. Ever since, in close collaboration and partnership with the Ministry of Health Community Development, Gender, Elderly and Children and Presidents Office Regional Administration and Local Government, EGPAF expanded scope to supporting quality comprehensive and integrated HIV, GBV, TB and Family planning services in the supported regions. Recently EGPAF in collaboration with Aidsfonds, PATA and UNICEF introduced the partnership in Tanzania as one of the countries to implement the ViiV Pediatric Breakthrough Partnership.

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex, national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org

We are proud to be an equal opportunity employer. We are committed to creating equal opportunity to all employees and applicants for employment, regardless of race, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. In addition to country law requirements, we comply with U.S. laws governing nondiscrimination in employment in every location in which we have facilities.

We do not charge fees at any stage of the recruitment or hiring process. If anyone requests payment from you in connection with your application or offer, please report it immediately via our ethics hotline by phone at 1-888-225-1429 (toll-free, U.S.) or online at Ethics Point.