Accounting Assistant/Receptionist in Pensacola, Florida at Engineered Cooling Services

Engineered Cooling Services (ECS), the Southeast’s leading commercial HVAC service company is currently seeking highly talented individuals to join our growing team. ECS specializes in energy efficient commercial HVAC services. At ECS, our people are our most important resource. We continually strive to attract the best employees in the industry by offering competitive salary, advancement opportunities, excellent benefit packages and multi-level training opportunities.

Position Description

Accounting Assistant/Receptionist will handle a variety of personnel related administrative duties. Ensuring smooth communication and prompt resolution of all queries and handling confidential matters, supporting with daily administrative tasks and assisting in coordinating processes and relevant documents along with other administrative duties.

· Serve visitors by greeting and directing them appropriately

· Notifies company personnel of visitor arrival

· Answering, screening and forwarding incoming phone calls

· Receiving and sorting daily mail

· Order front office supplies and keep inventory of stock

· Perform other clerical receptionist duties such as filing, photocopying, scanning, transcribing, and sending out mailings.

· Create and maintain various spreadsheets

· Enter check payments against outstanding invoices

· Review and correct accounts payable entries in automated system

· Accounts Payable Data Entry

· Daily Collection Calls

· Review and maintain monthly invoices

· Make monthly utility payments

· Make toll payments

· Required Hours: 8 am-5 pm

Benefits

The following is a brief overview of the company’s benefits program:

· Major health and dental insurance

· Life insurance

· Long term disability

· 401K with company match

· Paid sick, vacation and holidays (8)

· Professional training and industry certification

· Referral incentives

· Continuing education reimbursement

The following qualifications along with individuals previous work experience will be considered by the company when evaluating applicants:

· 18 years of age or older

· Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat

· Strong typing skills (60 wpm)

· Excellent communication skills

· Able to understand written and spoken instructions

· Great organizational skills

· High school diploma