Bid Coordinator at Coakley & Williams Construction, LLC – Bethesda

Bid Coordinator is responsible for managing the bid process for construction projects, ensuring subcontractor coverage, preparing bid packages, and ensuring accuracy and completeness in all bid submissions.

· Develop and maintain strong relationships with subcontractors to improve bid quality, coverage, and competitiveness.

· Partner with Preconstruction Managers to understand project scopes, timelines, and bid strategies.

· Support job captains with bid invitations, estimate summaries, and other required templates for budgets and proposals.

· Maintain the bid board, tracking active pursuits, due dates, and deliverables.

· Review bid documents and assist in preparing detailed responsibility matrices.

· Identify, solicit, and follow up with subcontractors and suppliers to ensure adequate trade coverage.

· Maintain and continuously update a database of qualified subcontractors by trade and geography.

· Schedule and coordinate pre-bid meetings, site visits, and subcontractor walkthroughs as needed.

· Obtain required documents such as bid bonds, performance and payment bonds, insurance certificates, and other compliance materials.

· Organize and manage all bid documents, drawings, and specifications to ensure accessibility and version control.

· Collaborate with Operations, Marketing, and other departments to support the success of each bid.

· Lead or assist in subcontractor outreach and networking efforts to expand the company’s subcontractor pool.

· Represent the company at industry events, career fairs, and trade shows, promoting the brand and expanding connections.

· Stay informed on the local subcontractor market to make knowledgeable decisions regarding trade partner selection.

· Recommend and support the development of new procedures and best practices to improve the efficiency of the Preconstruction department.

· Assist in trade partner outreach: Schedule lunch and learns, attend outreach events.

Knowledge, Experience, and Special Skills Required

• At least two (2) years of experience in estimating/Preconstruction on projects from one (1) to twenty (20) Million Dollars.
• Bachelor's Degree in Construction Management, Business, Engineering, or Related field.
• Fluency in Microsoft Office and Bluebeam.
• Strong written and verbal communications skills
• Ability to assess and prioritize multiple tasks, projects, and demands.
• Excellent organizational and interpersonal skills.
• Enthusiastic, self-motivated and dedicated to high-quality work
• Ability to perform duties in a digital/paperless environment.

Job Demands

Individuals should be able to reach above and below, stoop and bend, sit, walk, and stand. Individuals should also be able to lift, carry and/or move items up to 50lbs.

May be exposed to heavy machinery/equipment, hazardous chemicals, and extreme weather conditions.

Minimum of 40 hours per week required. Works hours will vary depending on project specifications and may involve weekends and night work.

Additional Note

The above statements are intended to describe the general nature and level of the work required. They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions associated with the job. Successful candidate will seek additional duties to master.