UNIT SECRETARY in York, Pennsylvania at County of York

Responsible for typing and distributing Court information from the Probation Officers in their unit. Record warrants, type and distribute detainers. Responsible for typing Pre-Sentence Investigations, Transfer Papers, Administrative Hearing Notices. Required to attend ARD Court, type and record all group meeting letters and correspondence regarding ARD’s. Type and assemble any projects regarding Domestic Violence. Responsible for wage attachments, Impact of Crime meetings, Victim/Witness information, etc. keep record and logs for both Adult and Juvenile Probation Departments, i.e. Expense Sheet, Training, radios and beepers, etc.

ESSENTIAL REQUIREMENTS, DUTIES, AND RESPONSIBILITIES

• Must posses a High School Diploma or equivalent.
• Familiarity with operation, daily maintenance, and troubleshooting of office equipment such as: personal computers, typewriters, laser printers, copy and fax machines, multi-line telephones, etc.
• Ability to set up and type correspondence, forms, tables, schedules, etc., using a personal computer word processing program and/or typewriter as necessary
• Whether in person or by telephone, required to interact with the public, other departments, offices, and co-workers in a congenial, efficient and responsible manner
• Must possess excellent time management skills
• Needs organizational skills; attention to details; accurate records maintenance
• Must have the ability to think through, reason, and utilize common sense in working with diverse individuals.
• Recognition that this position requires efficiency, reliability, flexibility confidentiality, honesty, loyalty, and dedication to all task at hand and to the integrity of the Probation Department and Court System.
• Clear background investigation
• Must adhere to Court and/or County policies and procedures
• Type and distribute Parole Plans
• Type and distribute Administrative Hearing Letters
• Type, distribute and record warrants
• Type and distribute 72 hours & Permanent Detainers
• Type and distribute Pre-Sentence Investigations
• Type and distribute transfer papers
• Type and distribute Administrative Hearing Notices
• Responsible for closing the files
• Required to attend ARD Court, type, distribute and record all group meeting letters, Date of Violation letters and miscellaneous letters
• Type stat cards for each client
• Make new files for ARD applications, fill out face sheets, list information needed (i.e. driver license #, wages, race, defense attorney)
• Refer ARD cases to DUI classes
• Enter all ARD information into the computer
• Collect Wage Attachment/Payment Agreement Forms at ARD Court
• Type and assemble any projects regarding domestic violence (i.e. Men in Recovery Group)
• Responsible for assembling the Victims Restoration Officer case files
• Responsible for assigning VRO numbers, VRO files to the appropriate Probation Officer.
• Responsible for getting Victim/Witness information
• Responsible for keeping track of the monthly monitoring
• Responsible for typing and distributing victim letters, late notices, and Administrative Hearing Notices
• Responsible for closing out folders and returning them to the supervising Probation Officer
• Help organize and conduct the Impact of Crime Meetings
• Responsible for assisting the Probation Officer with intakes
• Keep records and logs for the Juvenile and Adult probation Department (i.e. expense sheets, training, radios & beepers, etc.)